Bookings Coordinator - London, United Kingdom - Hogarth Worldwide

Hogarth Worldwide
Hogarth Worldwide
Verified Company
London, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Description
Hogarth Worldwide is the world's leading creative content production company.

Born to make the best work brilliantly, we combine craft, insight and technology to bring creative work to life for many of the world's most famous brands.


Diversity & Inclusion
Hogarth is an equal-opportunity employer.

That means we believe in creating a truly inclusive culture that values diversity, equity and inclusion for everyone through our ideas, our people, how we behave and how we conduct ourselves.

We strive to recruit people from diverse backgrounds and support them to achieve long-term success.

This not only makes Hogarth a better company and place to work, but an environment where everyone can give their point of view, experience connection, enjoy opportunity and feel a sense of belonging.


A Hybrid working model


Now offices are fully open we have embraced a hybrid working model, which allows our employees to split their time between the office and other locations, something we hope will provide everyone much more flexibility to their working week.

The expectation is that working life at Hogarth will involve working from the office for about 50% of the time for most people.

Please speak to the Talent Acquisition team to find out more information.


Department Summary
GPS is the creative production building based in the heart of Soho.

We have teams of offline editors, colour graders, 2D artists, CG & MGFX artists, sound designers and of course producers to manage the jobs.


We get involved with production as early as possible in order to advise on the best route through what can be a complex process.


What does a Bookings Coordinator do at Hogarth?


The Bookings Coordinator will be responsible for placing jobs on our operators across multiple disciplines and assist with the scheduling of projects.

This person must consider both client and operational needs to optimise resource utilisation and revenue.

They will need to give sound advice on the appropriateness of bookings and resources; and always be able to negotiate and offer alternatives.


This person must be able to provide an immediate response to queries and supply accurate information about staff availability & facilities accordingly.


Responsibilities

  • Schedule video, audio and studio work from multiple production departments as requested
  • Keep oversight of the schedule; so resources can be allocated & utilised in an efficient, fair and costeffective manner
  • Look ahead and flag any potential resource or workflow challenges
  • Liaise with Producers to collate relevant information for operators to enable them to work (brief, script, technical specifications, timing plans, job & project numbers, font information, etc.)
  • Ensure that all operators are informed of what jobs they're working on at any particular time and have allocated workstation/suite and license daytoday
  • Liaise with global offices when overflow resource is needed
  • Maintain a cordial relationship with external recruitment agencies & book freelancers with relevant and high quality skills when required
  • Obtain finance approval, arrange freelance contracts, submit IR35, setups and NDA forms

Reporting lines and key stakeholders
This role reports to the Head of Bookings. You will work closely with various levels of Management, Producers, operators and operational teams.


Requirements:


  • Bookings and/or Producing experience
  • Experience using an industrystandard Scheduling software package (Farmerswife preferred)
  • Good working knowledge of Post-Production processes and services
  • Excellent time management skills & multitasking abilities with an attention to detail
  • Able to adapt to new working methods, practices and emerging technology advances
  • Form and maintain great collaborative working relationships with post producers, operators & clients
  • Proactive, positive attitude towards problem solving amid tight deadlines and as part of a close knit team
  • Strong negotiation and communication skills
  • A clear understanding of the meaning of customer care/service and a desire to deliver

Diversity and Inclusion
Hogarth is committed to diversity and inclusion, through our ideas, our people, how we behave and conduct ourselves.

Creating a truly inclusive culture at all levels of the organisation that encourages different points of view, making Hogarth not only a better company and place to work but an environment where everyone experiences connection, opportunity and a sense of belonging.


Hogarth Values

Heart and Soul:
We love what we do. We bring energy and enthusiasm to all our work. We push boundaries, we are never satisfied and always want to find a better way.


Hands on:
We don't wait for things to happen, we get on with it. We are pragmatic and don't have an ego. We do what it takes to get the job done to the highest standards.


Honest:
We are straightforward; we speak openly and clearly. We operate with integrity and live up to our promi
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