- Prepare standard quarterly trustee and committee agenda papers, load meeting agendas and papers to the online board portal.
- Create minute templates, format documents, and support the production of presentations.
- Schedule Trustee Board/Committee and Working Group meetings.
- Manage Trustee Administration tasks, including processing expense claims and booking hotel rooms.
- Schedule training sessions and maintain the group Trustee Training log.
- Assist in logging and managing complaints under the Internal Dispute Resolution Procedure (IDRP).
- Circulate Discretionary Death Benefit information on the online Board Portal and manage responses.
- Collaborate on the trustee appointment process with the Pensions Secretary – Operations.
- Take notes and maintain action logs for internal meetings.
- Finalize governance documents and keep them up-to-date on the online board portal.
- Assist in monitoring the Scheme Documents Review planner and coordinate the signing of documents.
- Support the Pensions Secretariat Team with the annual scheme return process.
- 1+ years' experience of providing administrative support.
- Excellent attention to detail, ensuring timelines, accuracy, and reliability.
- Proficient in using IT systems for data creation and integration (Word, Excel, Microsoft Teams, PowerPoint).
- Proactive approach to recognizing and responding to changes in requirements.
- Strong interpersonal skills
- Great opportunity to work for the biggest logistics company in the world
- International and virtual environment
- Flexibility and great opportunity to learn
- Tempting Compensation and benefits
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Pensions Secretariat Support - Bedford, United Kingdom - DHL GBS (UK) Limited
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Description
JOB DESCRIPTIONAbout the Company:
DHL Group the logistics provider of the world with over 600,000 employees in more than 220 countries and territories. We are an organization that is not just moving goods around, we have a very clear purpose, and we are: Connecting People. Improving Lives. We provide challenges and opportunities for personal and professional development; we recognize the difference you bring to our business and together we share the pride of building one of the largest world leaders in logistics and supply chain.
Job Overview:
Assist the Pensions Secretariat Team in delivering exceptional governance services for the Group's UK Pension Plan.
Key Responsibilities:
Your profile:
We offer:
