Accounts Payable Assistant - Newcastle Upon Tyne, United Kingdom - Norton Rose Fulbright LLP

Norton Rose Fulbright LLP

Verified Company

Newcastle Upon Tyne, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

We're Norton Rose Fulbright - a global law firm with over 50 offices and 7,000 employees worldwide.

Our Newcastle Office is currently recruiting for a
Accounts Payable Assistant (12 Month FTC).

As well as the relevant skills and experience, we're looking for people who are innovative, commercial and value the work that they do.

We celebratemultiple approaches and points of view and believe diversity drives innovation, so we're building a culture where difference is valued.

The Role
The role sits within our Finance Department in Newcastle, reporting to the UK Accounts Payable Team Lead.

The role is in a team that provides support to the accounts payable function for the UK covering a range of finance and administration related tasksto ensure invoices and payments are processed in a timely, accurate manner and that Norton Rose Fulbright LLP complies with all statutory and regulatory requirements.

The firm uses SAP as its ERP solution and will utilise Chrome River/Emburse software to handlethe workflow of invoices and expenses.

The team also provide Accounts Payable support and best practice options to the wider EMEA region.

Responsibilities:

Reviewing and actioning requests for new UK vendor set ups and changes to vendor data, ensuring full authenticity checks are made in line with compliance requirements (including Bribery Act 2010, Money Laundering, Sanctions). Passing reviewed requests tothe global team for action in SAP and monitoring/chasing outstanding requests
Reviewing UK expense report submissions from the business, ensure correct receipting, expense type selection, VAT treatments are applied and that expenses are claimed in line with UK policy. Liaising with the business and the EMEA Chrome River support teamsas required
Reviewing UK nonchargeable invoices ensuring correct vendor selection, invoice types, codings and VAT treatments are applied. Liaising with the business and the EMEA Chrome River support teams as required
Reviewing ad hoc payment requests (submitted via the internal Fin15 form) and spreadsheet requests for upload to the firm's HSBCnet platform, ensuring appropriate payment methods and treatments are applied
Providing support to and liaising with the payment team on payment requests and timings, outstanding bank reconciliation items.
Other ad hoc tasks as may be required

Skills and Experience:

Able to work as part of team, sharing knowledge and ideas with peers, proactive and working towards shared goals
Keen sense of responsibility, ability to set a professional example and ensure the team commits to and delivers to defined scope and timeframes
Excellent interpersonal skills with the ability to communicate in a professional, approachable manner at all levels, and to nonFinance professionals, both verbally and in writing.
Able to follow standard operating procedures whilst being able to exercise good judgement and decision making when presented with anomalies and nonstandard requests
Comfortable working within a fastpaced, flexible environment supporting Finance and the business in the completion of objectives
Knowledge of SAP, Chrome River or other invoice/expense workflow solution useful
Able to use Microsoft Office suite (Excel, Word and Outlook)
Experience of a professional services environment useful but not essential

Our clients come first and whilst we have a high performance culture and work hard as a team, in return we offer range of competitive benefits including:

25 days hols + Bank hols
Buy up to 5 days:

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GP Service:

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Bupa Healthcare:

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Pension:

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Flexible working

In addition, we are proud of our established health and wellbeing programme which supports our employees through mental, physical and lifestyle challenges.

Norton Rose Fulbright is committed to promoting a diverse workforce and an inclusive workplace where everyone can realise their full potential and career ambitions on the basis of merit and skill.

We are open to flexible working practices, and will supportyou in effectively managing your work and personal commitments. We offer a range of family friendly and inclusive employment policies, flexible working arrangements, and employee networks. Find more about Diversity and Inclusion here.

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