Jobs

    Commercial Assistant - Aberdeenshire, United Kingdom - Aberdeen Appointments Agency

    Aberdeen Appointments Agency
    Aberdeen Appointments Agency Aberdeenshire, United Kingdom

    1 week ago

    Default job background
    Construction / Facilities
    Description

    Commercial

    • Processing subcontract payments & retention releases every month.
    • Keeping to payment deadlines.
    • Includes chasing subcontractors for updated account details, re-issued invoices and applications.
    • Dealing with payment queries from subcontractors.
    • Raising new subcontract orders and uplifting existing orders.
    • Managing the Builders Profile system.
    • Includes on-boarding new subcontractors. Sending invites and helping subcontractors with any issues that may come up during the on-boarding process.
    • Managing and updating any new requirements submitted by the subcontractors. This includes new insurances, self-billing agreements, Health & Safety, Quality & Environmental certificates/documents.

    Other duties the quantity surveyors may need assistance with are:

    • Preparing and sending orders and meeting minutes to sub-contractors for signing.
    • Preparing and sending final accounts statements to subcontractors.
    • Uploading and sending subcontract orders and final accounts to the subcontractors through AdobeSign.
    • Creating and updating subcontractor contract lists.
    • Creating and updating drawing registers for projects.
    • Archiving commercial documents from completed projects on Viewpoint system.

    Buying

    • Updating material bulk orders weekly.
    • Updating weekly van allocation sheet & vehicle log sheets.
    • Raising new catalogue PO's for site supplies/PPE.
    • Raising new PO's for office maintenance/repairs.
    • Dealing with PO queries/uplifts.
    • Requesting monthly waste reports from skip companies.
    • Ordering new hire vans / fuel cards.
    • Purchasing Managers monthly credit card statements – Inputting project coding for each purchase and sending onto MD for approval.
    • Holiday cover for Purchasing Manager.

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