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Kingston upon Hull

    General Admin Assistant - Hull, United Kingdom - Bilfinger

    Bilfinger
    Bilfinger Hull, United Kingdom

    1 month ago

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    Permanent
    Description

    Bilfinger UK is a leading engineering and maintenance provider, supporting customers across the chemical & petrochemical, nuclear, oil & gas, pharmaceuticals & biopharma, power & energy, utilities, renewables and food & beverage markets. We enhance the efficiency of assets, ensuring a high level of availability and reducing maintenance costs.

    General Admin Assistant

    Role Purpose:

    Provide contract administration and support for the Project. Facilitate with daily and weekly reports in-line with project KPI's

    Main Duties & Responsibilities:

    Provide project administration support to the project and deliver accurate reports on time, as directed by the Project team.

    • Print off production schedules, prepare material cutting/bevelling sheets and provide packing lists to supervision for final packaging for delivery to Sub-Contractors.
    • Support with coordinating of project schedules and deliverables
    • Support Document controller with ProArc workflows and queries related to workflows.
    • Maintain accurate records for the project documentation (DPRN's) for the project.
    • Liaise with client and other Bilfinger entities
    • Production and issue of KPI's in line with contract requirements on a monthly, quarterly basis as required.
    • Work closely with the PM, WM & Shipping and Logistics Lead for general ad-hoc duties.
    • Support the day to day inspection activities including TIER 2 contractors
    • Ownership and accountability of all duties carried out
    • Maintain contract files in line with contract, Nuclear and TQ processes

    Deliverables:

    • Support production of KPI's
    • Maintain contract files
    • Maintain close liaison with the specified client to ensure delivery to expectation
    • Regularly provide progress updates against key targets, timescales & queries

    Experience & Skills Required:

    • Excellent organisation and planning skills
    • Experience in a contract coordination role
    • Proficient in IT, excel and in-house systems
    • Customer service focus
    • Understanding of quality assurance requirements – procedures and processes

    Qualifications Required:

    • Appropriate qualifications and experience

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