- Client and Syndicate Boards / Management Committees
- Client Underwriting, Reserving and Investment Committees
- Asta client focused governance forums (COG, POWG, AWG, IMSC, RISC)
- Schedule meetings, book meeting rooms and order refreshments
- Update Asta's central committee schedule, communicating changes to relevant stakeholders
- Prepare and issue agendas, establishing which papers are required and who will be presenting
- Request and chase for meeting papers
- Create meeting packs in line with agreed quality standards
- Maintain meeting attendance records
- Liaise with chair and external outsourced firm if appropriate to agree the draft minutes and issue to members within agreed service levels.
- Maintain action logs, issuing updates to action owners as soon as possible after the meeting.
- Competent MS Office user
- Prior experience in an administrative role and/or meeting customer service levels
- Experience of working with committees and senior level individuals in a regulatory environment desirable but not essential
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Assistant Team Administrator - City of London, Greater London, United Kingdom - Asta Capital Limited
Description
Committee Operations AssistantDeliver high quality and professional committee and governance support to clients and internal stakeholders.
Ensure the smooth operation of the client boards and committee meetings.
Submit your CV and any additional required information after you have read this description by clicking on the application button.
Key Tasks:
Deliver committee operations services that are efficient, effective and meet customer expectations
To include:
Facilitate the smooth operation of each client governance meeting by attending 'in-person' meetings as required to ensure the room is set up appropriately, the technology works and the meeting is being recorded.
Following client governance meetings:
Provide other administrative support as may be required from time to time.
Key technical skills:
