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Swanley

    Commercial Support Officer/Office Manager - Swanley, United Kingdom - Better Staff Recruitment

    Better Staff Recruitment
    Better Staff Recruitment Swanley, United Kingdom

    5 days ago

    Default job background
    Full time Administrative
    Description

    Our client is a highly successful software engineering company with a small UK office located in Swanley, Kent, and a large offshore development and service centre in Southern India (knowledge of this area/cultural differences etc are essential for this role).

    They are seeking someone to provide a wide range of Executive, Administrative and Commercial Support assistance to the Senior Leadership Team. The leadership team comprises the Chief Executive Officer, the Vice Presidents of Sales and Marketing and the Chief Operating Officer.

    Core Duties:

    ·Calendar Management - Schedule and coordinate meetings, appointments, and conference calls for the CEO

    ·Prioritise and optimize the CEO's daily and weekly schedule

    ·Set reminders and manage the CEO's time efficiently

    ·Travel Arrangements - Arrange and book flights, accommodation and transportation for business trips, creating detailed travel itineraries

    ·Document Management - Manage digital and physical filing systems efficiently

    ·Handle confidential and sensitive information with discretion

    ·Event Planning - Assist in the planning and coordination of company events, board meetings, and team building activities.

    ·Expense Management -Track and reconcile the CEO's expenses. Prepare accurate and detailed expense reports for approval

    ·Preparing and circulating the agenda for quarterly management board meetings and other meetings that arise from time to time ensuring full attendance and dealing with absentees as necessary

    ·Preparing minutes of meetings

    ·Assisting with procurement processes to help the company obtain best value from its supplier base

    ·Maintaining records that are relevant and necessary for the company's on-going compliance obligations

    ·Assist with prompt management, categorisation and payment of important supplier invoices

    ·Providing management information to the leadership team concerning the amount spent by supplier and by product and then building trend analysis to show top spending areas and opportunities for savings

    Skills & Experience

    ·2/3 years work experience in the private (for profit) sector.

    ·Digitally savvy individual, not afraid to test new ideas and embrace new ways

    ·Excellent organisational and time management skills

    ·Strong communication skills, both written and verbal

    ·Exceptional attention to detail and the ability to prioritise effectively

    ·Proficiency in Microsoft Office.
    • Adaptable and able to thrive in a rapidly changing startup environment

    ·A proactive and resourceful approach to problem-solving

    The key attributes they are seeking in the right candidate will be someone who is utterly trustworthy, discrete and who places integrity at the heart of, and above, anything else. Someone who sets aside time to analyse how things work and understands that developing solid foundations and sustainable solutions is more important. A restless individual who likes to see improvements and efficiencies and who has an inquisitive mind, asks questions and is happy to challenge established thinking.

    ·Hybrid working - 4 days a week in the office after a settling in period.

    ·Free, secure on-site car parking

    ·25 Days paid holiday and 8 paid Bank Holidays

    ·Life Insurance Cover – 3x basic salary

    £30,000 - £35,000 pa doe

    PLEASE NOTE:

    Due to the high volume of CV's we receive it is not viable for us to respond to individuals. If you have not received a response within 7 days then please kindly assume your application has been unsuccessful in this instance.

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