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    Operations Coordinator + Spanish Speaker with admin experience - london, United Kingdom - Alvarez & Marsal

    Alvarez & Marsal
    Alvarez & Marsal london, United Kingdom

    5 days ago

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    Description

    Operations Coordinator – London

    Alvarez & Marsal (A&M) is a global professional services firm specialising in turnaround and interim management, performance improvement and business advisory services. A&M delivers specialist operational, consulting and industry expertise to management and investors seeking to accelerate performance, overcome challenges and maximize value across the corporate and investment lifecycles. Founded in 1983, the firm is known for its distinctive restructuring heritage, hands-on approach and relentless focus on execution and results.

    Our dedicated EMEA Operations team works to create, build and implement contemporary Operational infrastructure and strategy for our internal stakeholders at all levels across the region. This team manages many projects linked to a variety of corporate functions and answers to the mandates of the regional Executive Committee.

    We are currently looking for an Operations Coordinator to be based in London and reports into our EMEA Operations and Programmes Lead. The primary focus of the role is to support the Operations & Programmes Lead on the organization and reporting on the main initiatives that are at the heart of the strategy of the firm. This is a new role and is a testament to our impressive growth across EMEA. Operations has become one of the most demanded business services, and we are looking for someone proactive, enthusiastic, and organised who can roll up their sleeves and take our agenda to the next level. Come and join us on our exciting journey.

    Responsibilities Include:

    Events-related:

    • supervisor's guidance, manage the administration and logistics of large events and meetings, in coordination with other functions (e.g., Events Team, Learning & Development, etc.) depending on the initiative.
    • the correct registration of delegates and follow up daily on attendance, travel details and last-minute changes.
    • and control of the dedicated event Outlook inbox.
    • with internal stakeholders and external vendors on the production of the event's app and website.
    • day-to-day details and follow-up with the venue production team.
    • on-site visits logistics.
    • reports on sessions attendance and other metrics, according to the management needs. Keep accurate records and be accountable for it.
    • Completing expense reports connected with the initiatives and events.
    • "Hands-on" collaboration during the sessions and social gatherings.

    Other support:

    • Help with presentations and reports formatting.
    • Update the intranet pages dedicated to the initiatives and programmes managed by the team.
    • Take note and write minutes during project meetings.

    Essential Requirements:

    Some prior experience working in events/administrative support.

    Excellent oral and written communication skills to effectively communicate with team member and external stakeholders.

    Must be proficient in a variety of computer software applications including Microsoft Office Suite (Word, PowerPoint, Outlook). Advance level of Excel is required for this position.

    Maintain a high level of professionalism in all interactions and have a can-do attitude.

    Must be organised, flexible and able to multi-task in a fast-paced environment.

    Must be proactive and use critical thinking to solve problems but knows when an issue requires escalation.

    Must be a detail-oriented person and willing to deliver a first-in-class client experience.

    Ability to work independently and within a team. Knows how to "stay in touch" in a remote working environment.

    Fluent English and Spanish speaker; additional languages are a plus.

    Available to travel from time to time within Europe.

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