Jobs
>
London

    Company Secretarial Manager - London, United Kingdom - Ocorian

    Ocorian
    Ocorian London, United Kingdom

    Found in: Talent UK C2 - 3 days ago

    Default job background
    Full time
    Description
    Job Description

    Purpose of the Job

    To manage a portion of the Company Secretarial team and provide company secretarial services to a designated number of funds clients, including listed entities, ensuring best practice delivery of corporate governance and company secretarial principles. The active management of deadlines and timescales is key to successful delivery.

    Main Responsibilities

    • Proven track record of managing people and production of associated departmental reporting.
    • To mentor and guide members of the Company Secretarial team in their development.
    • To co-ordinate continuing training and oversight of team members.
    • To convene, attend and take minutes at board meetings, recording discussions and decisions, drafting accurate minutes, liaising with administration teams (appropriate levels of staff) for comments prior to external circulation.
    • To liaise with Board members and other relevant parties in respect of meeting arrangements and compliance with formalities.
    • To provide company secretarial support for the set-up of corporate entities and LP's in various jurisdictions as well as maintaining company records, share and registrar functions and system maintenance.
    • To ensure adherence to good corporate governance principles concerning all Company Secretarial matters.
    • To make stock exchange filings and other delegated listing functions. To ensure that all continuing obligation requirements of designated listed clients are met.
    • To provide support and guidance in respect of the listing application processes, including the preparation of documents, liaising with directors, advisers and the relevant exchange.
    • To co-ordinate the preparation of agendas and board packs and their timely circulation and dispatch in conjunction with the administration teams and other Company Secretarial team members.
    • To prepare agendas, notices, proxies and other supporting documents for General Meetings, including liaison with relevant legal advisors.
    • To ensure the timely dispatch and collation of proxies where the client entity does not use an external registrar and liaise with other staff members to ensure a quorum is obtained.
    • To liaise with external Registrars in respect of the collation of proxies for relevant client entities.
    • To ensure that statutory filings (or other similar jurisdictional requirements) and payment of relevant fees are completed within statutory time frames.
    • To ensure that relevant resolutions are passed to comply with statutory requirements and to create corporate statutory records and set up on Viewpoint for all new entities or entities whose administration is transferred to the Company or its subsidiaries.
    • To input changes into the Viewpoint system in accordance with agreed procedures and to ensure that corporate documents are scanned and indexed in the Document Management System in the correct place in accordance with filing structure.
    • To take an active role in maintaining the Meeting Planner and Company Secretarial calendar as well as maintaining own diary of outstanding client related items and ensuring outstanding items are co-ordinated appropriately.
    • To assist in co-ordinating Company Secretarial aspects of fund launches.
    • To oversee the creation of corporate statutory records and ensuring set up on Viewpoint for all new entities or entities whose administration is transferred to the Company or its subsidiaries.
    • To ensure corporate documents are scanned and indexed in the Document Management System in correct place in accordance with filing structure.
    • To provide other related support services as and when required.
    • To streamline, adapt and implement appropriate procedures to ensure best practice delivery of corporate governance and company secretarial principles within the Company to Corporate clients.

    #LI-AM1

    #LI-Hybrid

    Qualifications

    Knowledge, Skills & Experience

    • Extensive experience of working in a Company Secretarial role working on FTSE 350, AIM listed entities and unlisted private equity structure.
    • Either qualified ICSA/STEP or equivalent qualification (or advanced training toward these qualifications) would be an advantage.
    • Good practical knowledge of the applicable corporate governance codes and the provisions of the Market Abuse Regulations.
    • Excellent presentational skills and client service skills including the ability to manage client expectations.
    • The ability to keep clear and concise records and to add value to the Company Secretarial role.
    • Good experience of writing concise and accurate minutes.
    • The ability to work under pressure and to strict deadlines.
    • Very good working knowledge of Word, Excel, Adobe etc and a willingness to become proficient using new software packages including, Board Intelligence.
    • A working knowledge and experience of Viewpoint and/or other entity management systems would be preferred.
    • Excellent communication skills and the ability to work well within a team as well as on own initiative.
    • Excellent organisational and planning skills to reduce/avoid operational pressures and plan ahead to ensure service standards are always met.
    • Professionalism and the drive to work collaboratively to make continuous improvements in processes.
    • The ability add value to the Company through the development of the team members and improve the quality of services the Company Secretarial team deliver.
    • The ability to interact with colleagues at all levels in the Company and to gain the respect of staff and clients.
    Additional Information

    All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful. These are:

    • We areCLIENT CENTRIC – Clients are at the centre of our world, and we're committed to providing expertise and specialist solutions to meet their most complex challenges.
    • We are AMBITIOUS – We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.
    • We are AGILE – We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective.
    • We are COLLABORATIVE – With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes.
    • We are ETHICAL – We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships.
  • Gem Partnership

    Company Secretary Manager/Assistant Manager

    Found in: SonicJobs Direct Apply UK - 4 days ago

    Gem Partnership London, United Kingdom Full time

    Company Secretary - Manager/Assistant Manager · Salary: £50,000 - £90,000 (DOE) + Bonus & Excellent Benefits · Location: London (hybrid working) · My client is a rapidly growing global organisation offering a range of services to the Professional Services sector globally. As part ...

  • G2 Legal

    Company Secretarial Manager

    Found in: Appcast UK C C2 - 3 days ago

    G2 Legal Greater London, United Kingdom

    I am currently working with a professional services organisation who have a team of company secretaries. They are currently looking to hire an experienced company secretary with professional services experience. · As Company Secretarial Manager, some of your duties will include: ...

  • G2 Legal

    Company Secretarial Manager

    Found in: Ziprecruiter UK C2 - 3 days ago

    G2 Legal Greater London, United Kingdom

    Job Description · I am currently working with a professional services organisation who have a team of company secretaries. They are currently looking to hire an experienced company secretary with professional services experience. · As Company Secretarial Manager, some of your dut ...

  • GEM Partnership

    Company Secretary Manager

    Found in: Jooble UK O C2 - 5 days ago

    GEM Partnership London, United Kingdom

    Company Secretary - Manager · Salary: £60,000 - £75,000 + Bonus & Excellent Benefits · Location: London (hybrid working) · My client is a rapidly growing global organisation offering a range of services to the Professional Services sector globally. As part of their exciting growt ...

  • G2 Legal Limited

    Company Secretarial Manager

    Found in: Talent UK 2A C2 - 1 day ago

    G2 Legal Limited London (Central), United Kingdom Full time

    We're seeking a skilled Company Secretarial professional to join our client's team – a highly regarded professional services organisation. In this role, you'll contribute to delivering expert corporate governance and company secretarial services to a diverse portfolio of fund cli ...

  • Rev & Regs Limited

    Company Secretarial Manager

    Found in: Jooble UK O C2 - 5 days ago

    Rev & Regs Limited United Kingdom

    Rev & Regs are recruiting for a Company Secretarial Manager position for a dynamic and well renowned professional services business in the City of London. · This is a great opportunity to work as part of a high calibre team. You will be working for a firm which has great promo ...

  • G2 Legal

    Company Secretarial Manager

    Found in: Jooble UK O L C2 - 5 days ago

    G2 Legal London, United Kingdom

    I am currently working with a professional services organisation who have a team of company secretaries. They are currently looking to hire an experienced company secretary with professional services experience.As Company Secretarial Manager, some of your duties will include:Key ...

  • Rev & Regs

    Company Secretarial Manager

    Found in: beBee S2 UK - 3 days ago

    Rev & Regs London, United Kingdom Full time

    Rev & Regs are recruiting for a Company Secretarial Manager position for a dynamic and well renowned professional services business in the City of London. · If you want to know about the requirements for this role, read on for all the relevant information. · This is a great oppor ...

  • Triple Point

    Legal & Company Secretarial Manager

    Found in: Appcast UK C C2 - 3 days ago

    Triple Point London, United Kingdom

    Role Summary · Together with an assistant you will provide company secretarial services to a broad range of private entities, lending and leasing trading companies and other companies within the Triple Point Group. In this pivotal position, you will provide crucial support to the ...

  • The Core Partnership

    Senior Company Secretarial Manager

    Found in: Ziprecruiter UK C2 - 4 days ago

    The Core Partnership London, United Kingdom

    Job Description · Overview · £Attractive, London (Hybrid) · A dynamic investment manager based in London, managing a diverse portfolio of listed VCTs and investment trusts, is seeking a Senior Company Secretarial Manager to join it team, in this newly-created position. The succes ...

  • Triple Point

    Legal & Company Secretarial Manager

    Found in: Ziprecruiter UK C2 - 4 days ago

    Triple Point London, United Kingdom

    Job Description · Role Summary · Together with an assistant you will provide company secretarial services to a broad range of private entities, lending and leasing trading companies and other companies within the Triple Point Group. In this pivotal position, you will provide cruc ...

  • GEM Partnership

    Senior Company Secretary Manager

    Found in: Jooble UK O C2 - 5 days ago

    GEM Partnership London, United Kingdom

    Senior Company Secretary Manager · Salary: £75,000 - £90,000 + Bonus & Excellent Benefits · Location: London (hybrid working) · My client is a rapidly growing global organisation offering a range of services to the Professional Services sector globally. As part of their exciting ...

  • The Core Partnership

    Senior Company Secretarial Manager

    Found in: Jooble UK O C2 - 4 days ago

    The Core Partnership London, United Kingdom

    Job Description · Overview · £Attractive, London (Hybrid) · A dynamic investment manager based in London, managing a diverse portfolio of listed VCTs and investment trusts, is seeking a Senior Company Secretarial Manager to join it team, in this newly-created position. The succ ...

  • Triple Point

    Legal & Company Secretarial Manager

    Found in: Jooble UK O L C2 - 5 days ago

    Triple Point London, United Kingdom

    Role SummaryTogether with an assistant you will provide company secretarial services to a broad range of private entities, lending and leasing trading companies and other companies within the Triple Point Group. In this pivotal position, you will provide crucial support to the bu ...

  • Larbey Evans

    Secretarial Manager

    Found in: Ziprecruiter UK C2 - 3 days ago

    Larbey Evans City of London, United Kingdom

    Job Description · Leading US law is hiring a brand new Secretarial Manager to manage and be responsible for the Legal PAs and support functions of their London office in addition to supporting global initiatives. This Secretarial Manager position is the stand out role of its type ...

  • Rev & Regs

    Company Secretarial Manager

    Found in: Appcast UK C C2 - 5 days ago

    Rev & Regs City Of London, United Kingdom

    Rev & Regs are recruiting for a Company Secretarial Manager position for a dynamic and well renowned professional services business in the City of London. · This is a great opportunity to work as part of a high calibre team. You will be working for a firm which has great promotio ...

  • Rev & Regs

    Company Secretarial Manager

    Found in: Ziprecruiter UK C2 - 3 days ago

    Rev & Regs City of London, United Kingdom

    Job Description · Rev & Regs are recruiting for a Company Secretarial Manager position for a dynamic and well renowned professional services business in the City of London. · This is a great opportunity to work as part of a high calibre team. You will be working for a firm which ...

  • Rev & Regs

    Company Secretarial Manager

    Found in: Jooble UK O C2 - 5 days ago

    Rev & Regs City of London, Greater London, United Kingdom

    Rev & Regs are recruiting for a Company Secretarial Manager position for a dynamic and well renowned professional services business in the City of London. · This is a great opportunity to work as part of a high calibre team. You will be working for a firm which has great promo ...

  • Rev & Regs

    Company Secretarial Manager

    Found in: Jooble UK O L C2 - 5 days ago

    Rev & Regs City of London, Greater London, United Kingdom

    Rev & Regs are recruiting for a Company Secretarial Manager position for a dynamic and well renowned professional services business in the City of London.This is a great opportunity to work as part of a high calibre team. You will be working for a firm which has great promotion a ...

  • Sanderson Recruitment

    Senior Assistant Company Secretary

    Found in: SonicJobs Direct Apply UK - 3 days ago

    Sanderson Recruitment London, United Kingdom Full time

    Senior Assistant Company Secretary · £450 - £600 Inside IR35 via Umbrella · 6 Month Initial Contract · Hybrid working with 1 day per week in London (More initially to establish relationships) · I am looking for an experience Senior Assistant Company Secretary on behalf of a long ...