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    Commercial Assurance and Systems Officer - Belfast, United Kingdom - UK Civil Service

    UK Civil Service
    UK Civil Service Belfast, United Kingdom

    1 month ago

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    Description

    Job summary

    Do you want a career where you can make a real difference? Do you want to work in a government department that is at the forefront of current policy making decisions that will impact the UK and beyond? If yes then a career at the Department for Energy Security and Net Zero (DESNZ) could be for you. ��

    Here at DESNZ we are securing the UK�s long-term energy supply, bringing down energy bills and halving inflation. We are seizing the opportunities of Net Zero to lead the world in new green industries and encouraging greater energy efficiency across the UK. The work of the department has never been more timely or relevant, and by joining us you will be part of making that difference.�

    Our work is varied, interesting and most importantly it's impactful. Our DESNZ Values are interwoven into everything we do; we are Bold, we are Collaborative, we are Inclusive and we Learn. As a department we are committed to these values to build a culture where everyone can thrive. ��

    We offer great working benefits including a world-class pension, flexible working options and a career where�your�learning and development is taken seriously. We are�enormously proud�to be a Disability Confident Leader employer. We support candidates with adjustments throughout our recruitment process. Information about disability confidence and just some examples of the adjustments that you can request can be found in the reasonable adjustment section below.��

    The Civil Service is committed to attract, retain and invest in talent wherever it is�found. To learn more please see the�Civil Service People Plan�and the�Civil Service D&I Strategy.�

    Find Out More�

    We regularly run events where you can find out more about the department and tips for the application process. You can sign up for upcoming events here:�?��

    You can also follow our LinkedIn Careers Page:���

    Job description

    The successful candidate will work as part of a Commercial Shared Service supporting DSIT and DESNZ. The role will predominantly work with the commercial assurance team but will provide additional support to the Systems & MI team.

    The commercial assurance team provides assurance on all commercial transactions above �10m. This role will be integral to the organisation and management of the commercial assurance board and the support provided to senior committees across DESNZ and DSIT.

    The successful candidate can expect to be working on a varied set of responsibilities within a fast-paced environment. Organisational skills are essential, and you will develop and maintain positive relationships with a broad range of internal and external stakeholders. You must be proactive, have excellent attention to detail, and bring new ideas to help shape the way the team(s) work, promoting continuous improvement, collaboration, and knowledge sharing.

    Person specification

  • Provision of general team administrative duties.
  • Arranging commercial assurance board meetings including issuing diary invites and circulating board packs.
  • Allocation of commercial assurance board 'case slots' for applicant teams, ensuring the correct information and documentation is provided and received.
  • Liaising with internal and external stakeholders to arrange board panels and secure attendance.
  • Liaise with internal and external stakeholder to organise and manage observer attendance to commercial assurance boards.
  • Produce minutes or records of meetings as requested by the team and communicate outcomes to ensure any follow up action is taken.
  • Prepare papers and presentations as directed including the creation of reports following the commercial assurance board.
  • Monitoring and management of several excel team trackers requiring cross referencing, compiling and verifying complex data.
  • Ensuring that all documentation is correctly marked and filed to provide a full audit trail.
  • Management and ownership of the relationship with the Secretariats of senior approval boards.
  • Liaising with the Secretariats of the Portfolio and Investment Committee and the Investment Committee to receive forward looks and confirm commercial keyholder allocation.
  • Liaising with Personal Assistants to Directors, or deputies, to ensure attendance at numerous approval boards.
  • Management of the team commercial mailbox: action or redirect emails to wherever appropriate.
  • Supporting the Systems & MI team, including leading on the resolution of bulk data issues by working with subject matter experts and project / contract owners to update their records in commercial systems.
  • Provide a conduit between the team, staff and external stakeholders.
  • Liaison/co-ordination and monitoring of requests as they arise within the team, prioritise tasks/activities and interactions, pro-actively manages your time to reflect work priorities and key objectives.
  • Liaison/co-ordination and assisting with the drafting of responses to Freedom of Information (FOI) requests and Parliamentary Questions (PQs).

    • Skills and experience:�

    Mandatory skills and experience:

  • Excellent computer skills including experience of working with Office 365 applications. As a minimum, Word, Excel and SharePoint.
  • Excellent communication skills, both verbal and written.
  • Capability to work proactively and to take ownership and accountability of your own tasks and work.
  • Proven capability in managing stakeholders and establishing relationships both internal and external to your team.
  • Ability to challenge the urgency and importance of requests on a daily basis and possess organisational skills and exceptional attention to detail.
  • Ability to review complex sets of data, cross-reference these and update internal team trackers and systems to ensure accuracy.
  • Proven capability of delivering projects to timelines.
  • Ability to work in a high pressured environment whilst juggling multiple tasks.

    • Desirable skills and experience:

  • Proven experience of governance, assurance and data analysis.
  • An understanding of risk, and the ability to identify, mitigate and escalate as appropriate.

    • Behaviours

    We'll assess you against these behaviours during the selection process:

  • Managing a Quality Service
  • Communicating and Influencing
  • Changing and Improving
  • Delivering at Pace
  • Working Together

    • Benefits

    Alongside your salary of �33,635, Department for Energy Security & Net Zero contributes �9,081 towards you being a member of the Civil Service Defined Benefit Pension scheme.

    The Department for Energy Security and Net Zero offers a competitive mix of benefits including:

  • A culture of flexible working, such as job sharing, homeworking and compressed hours.
  • Automatic enrolment into the , with an average employer contribution of 27%.
  • A minimum of 25 days of paid annual leave, increasing by 1 day per year up to a maximum of 30.
  • An extensive range of learning & professional development opportunities, which all staff are actively encouraged to pursue.
  • Access to a range of retail, travel and lifestyle employee discounts.

    • Office attendance

    The Department operates a discretionary hybrid working policy, which provides for a combination of working hours from your place of work and from your home in the UK. The current expectation for staff is to attend the office or non-home based location for 40-60% of the time over the accounting period.

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