- Develop and implement a proactive system for managing all import and export activities. Ensure compliance with all relevant regulations and policies, and document clear and concise processes for the entire business to follow. This will help to streamline operations, minimize errors and delays, and reduce the risk of non-compliance penalties.
- Actively seek out new storage facilities and companies to work with in line with our growth plans. Over a 3, 5 and 10 year plan.
- Proactively review and enhance existing logistics processes in accordance with legal requirements/best practices to maintain safety and increase operational efficiencies.
- Take the initiative to improve the logistics department and customer experience through IT system automation.
- Anticipate balcony/free issue materials storage and transport requirements by working off balcony procurement, production, and program forecasts.
- Prepare and assist with the Lorry Loading Plans and Building Sequence drawings as requested by the site Coordinators and Contract Managers.
- Book goods and balconies on-site booking systems and communicate with relevant parties without delay.
- Communicate promptly with sites and storage for any transport delays or last-minute quantity changes of balconies and goods
- Maintain regular communication with storage, transport companies, logistics managers, contract managers, and site managers to keep all parties informed on the balconies/goods coming into site or storage.
- Update storage site plans and records weekly to keep track of all balconies in storage.
- Keep accurate records of materials in storage and arrange transport of supply-only materials to factories ahead of site production.
- Visit storage locations regularly to ensure goods are up to date with storage plans and check on goods in storage.
- Ensure Dispatch Notes are signed and scanned to the system, and all relevant records are updated with the balconies in storage.
- Place orders on the Accounting System covering storage and shunting without delay.
- Check and approve storage invoices and storage-associated costs, exploring ways to reduce future storage and transport costs assertively.
- Supervising of the logistics team.
- Monthly reporting to Production Director to ensure Passport and power Bi data are in check.
- Quarterly goals and KPIS of logistics team are managed and monitored.
- Training and development of the logistics team to ensure they are competent to undertake their role
- Undertake quarterly reviews with the team to measure and review individual and team output and performance.
- Assess and evaluate suppliers and contribute to performance reviews to ensure contract compliance.
- Monitor and advise on any issues which present risk or opportunity to the organisation.
- Use Sage to issue orders and record any price revisions or agreed changes.
- Contact suppliers to resolve price, quality, delivery or invoice issues and record relevant data in Sage.
- Adhere to any HS&E policies and procedures to ensure the safety and well-being of self, staff and visitors.
- Ensure compliance to company policies, guidelines, purchasing policies and procedures including planning your time, responding to emails and phone calls promptly, submitting timesheets, attending staff meetings and team meetings.
- Construction logistics experience is preferred
- International logistics experience is preferred
- At least two years related experience in warehousing, storage and transport administration Exceptional organisation and time managements skills
- A demonstrable ability to solve problems and make decisions
- Good analytical and numeracy skills
- Good IT skills; including MS Office, Accounting and Planning Software
- Strong interpersonal skills
- Excellent written and verbal communication skills
- Full UK Driving License, preferably clean.
- CSCS card preferable but not essential
- 100% accuracy of storage, transport, and related finance records
- The correct balconies are onsite on time
- Zero storage bottlenecks or transport delays
- Number of balconies per artic lorry load kept above 4.5 on average
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