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    Office & Facilities Coordinator - United Kingdom - Fender Musical Instruments Corporation

    Fender Musical Instruments Corporation
    Fender Musical Instruments Corporation United Kingdom

    2 days ago

    Default job background
    Description
    Fender Musical Instruments Corporation is a world-famous brand with offices across the globe . Fender was born in Southern California and has built a worldwide influence beyond the studio and the stage.

    We are searching for a proactive and detail oriented EMEA Offices & Facilities Coordinator who possesses excellent organisational skills and attention to detail to join our team and ensure seamless operations and compliance with company policies and procedures .

    The EMEA Offices & Facilities Coordinator will be the first point of enquiry for all offices in our EMEA region, managing and coordinating various aspects including but not limited too; facility enquiries, services and provisions, mail services, health and safety compliance and training for new and existing employees.

    The EMEA Offices & Facilities Coordinator will also be responsible for arranging and coordinating company equipment and company cars.
    Manage day to day operations of the EMEA Offices facilities, liaising with service providers to ensure cleanliness, functionality and safety standards are maintained
    Maintain/coordinate EMEA offices supplies inventory by checking stock levels, anticipating needs, placing and expediting orders for supplies
    Manage and coordinate visitors at offices across the EMEA region
    Assist in coordinating office events, including meetings, lunches, townhalls and celebrations and ensuring they are within budget .
    Conduct regular health and safety inspections and/or risk assessments, identify potential hazards and coordinate to mitigate/resolve risks raised
    Manage company vehicles, including negotiating lease arrangements, insurance, maintenance schedules, compliance with specific EMEA company car driver laws
    Coordinate incoming and outgoing mail services including negotiating contracts, ensuring timely distribution and handling of correspondence.

    Schedule and Coordinate training sessions for employees, including mental health first aid, first aid training,DSE and fire safety training.

    Proactively identify opportunities to improve office efficiency and cost effectiveness.
    Liaise with contractors and service providers to ensure timely delivery of maintenance services, supplies and amenities.
    Maintain accurate records of facility related expenses and processing invoices using the inhouse SAP system.
    Assist in the development and implementation of office policies and procedures related to facilities management.
    Supporting the HR department with onboarding and offboarding including equipment, health & safety and DSE assessments.
    Proven experience as an office manager with facilities management responsibility
    An understanding of health and safety regulations and risk assessment processes
    Excellent organisational, time management and multi-tasking skills with the ability to prioritise tasks effectively.
    Proficient in Microsoft office suite (Word, Excel, Outlook).


    Desirable qualities:
    EMEA Experience
    Fleet Management Experience
    European languages are desirable.
    #
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