Temporary Part-time Receptionist - York, United Kingdom - Forum Energy Technologies

Forum Energy Technologies

Verified Company

York, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Part time

Job Description:

Job purpose:
To provide reception and telephone services for Forum Energy Technologies.

Key Responsibilities:
(Key Tasks)

Create a professional impression of Forum Energy Technologies through courteous, friendly and efficient routing of telephone calls and professional interaction with visitors.
Carry out clerical and word processing requirements of a nonconfidential matter.
To provide absence reports.
To chase outstanding sickness forms.
To provide the following reports in a timely manner; movements lists, weekend manager on call and weekend working rotas.
To administer the allocations of the conference and meeting rooms.
To cover the other receptionist absents and leave.
Carry out any other tasks that are within capabilities as directed by the HR department

Accountabilities:
(Deliverables)

Provide monthly absence reports.
Complete and submit the Forum Record of Attendance spread sheet on a weekly basis.
To administrator the allocations of the conference and meeting rooms.
Manage the calendar.
Chase outstanding forms required for sickness.

Education/Qualifications (essential):

Technical Competencies (essential):

Ability to plan, prioritise and organise work and resources appropriate to requirements
Demonstrate a proactive approach to work, continuously striving for improvements
Excellent IT skills: MS word, Excel

Key Skills (essential):

Prior telephone switchboard experience
Ability to promote a professional manner and appearance, efficient and courteous
Excellent communication skills, learning ability and proactive personality
Able to work under pressure
Team player
Be flexible for additional coverage
Must be very organised, dependable and flexible