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    Facilities Apprentice - United Kingdom - Debenhams Ottaway LLP

    Debenhams Ottaway LLP
    Debenhams Ottaway LLP United Kingdom

    3 weeks ago

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    Description
    We are looking for a facilities apprentice to ensure the smooth day to day running of the facilities function.

    This is a full time role and the hours to be covered are 8.Responsible for the daily receiving-in, sorting and dispatch of Royal Mail post.

    Collection and delivery of DX to the DX Hub via own transport for large/heavy items.
    Detailed sorting, distribution, and delivery (both physical and digital) of legal and other mail.
    Ensure sufficient catering supplies such as tea, coffee and biscuits.
    Ensure adequate stock of hygiene products around the buildings.
    Ad hoc requested as approved by the Facilities Manager which may include online ordering or picking up.
    Facilities Support
    Monitor Facilities inbox on a regular basis and responding to general requests in a timely manner.
    Provide photocopying support to all teams as required.

    Assist with office moves to include physical set up of new starter desks and ensure that floor plans are updated.

    Updating central company property register or company asset log with movements of facilities equipment and office furniture across buildings.

    With reception, ensure that client and communal areas are clean and tidy including:

    Clearing meeting rooms of all crockery, glasses, water bottles etc immediately after the meeting is finished, tidying chairs, pads, pens etc.

    Ensuring telephone lists/Wifi codes are up to date.

    Ensuring cleanliness of buildings to include, the areas around the front and back doors to the office are free of litter and leaves, washrooms and kitchens.

    Reserving car parking spaces on request.
    Cleaning coffee machines on each floor on a regular basis.
    Transportation of goods between offices and where necessary to other locations i.e. remote workers.
    Run weekly fire alarm test.
    Cover for other Facilities Assistants during holiday or sickness absence.
    Admin support to other areas within PSG when requested i.e. uploading intranet documents, name badges for events etc.
    Late night reception cover on Wednesdays.

    Log all files for digital storage and liaise with The Cabinet Office for collections and destruction of hard copy files.

    Act as the first point of contact in relation to faulty refreshment equipment (e.g. coffee machines) and liaison with engineers.
    Support Facilities manager with any maintenance projects.

    Undertake building inspections in accordance with checklists to include acting as a health and safety representative by identifying any concerns/issues throughout the building and raising this with the relevant person.

    Undertake property inspections at various properties around Hertfordshire and the surrounding areas as directed by the Head of Facilities and Property Management.

    Complete audit reports of properties for Private Client Department to include properties that are unoccupied or for clients who are in long term care, using discretion at all times.

    A full clean driving licence and access to a car is essential
    Computer literacy in relevant software packages (Word, Excel & Outlook)Good written and verbal communication skills
    Capable of prioritising different and sometimes conflicting demands either on own initiative or through manager's support
    Flexible attitude to work
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