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    Document Controller - Bath, Somerset, United Kingdom - Hunter Mason Consulting Ltd

    Hunter Mason Consulting Ltd background
    Description

    Document Controller - Rail Maintenance Projects

    St Albans

    £30,000 - £35,000

    Permanent

    Brief Description

    To maintain the accuracy of maintenance records for the GTR depots contract and support the contract reporting process.

    Role Description

    • File documents in physical and digital records and ensure appropriate storage.
    • Check all documentation on the job file for accuracy and completeness prior to saving to Digital logbooks in AssetPro in correct format.
    • Review Operative worksheets for updated assets and update the Asset Register on AssetPro accordingly ensuring all information is correctly captured.
    • Review and maintain the accuracy of the records, editing where necessary to ensure they are up-to-date.
    • Identify remedial work arising from routine maintenance activities.
    • Manage the processes around documentation within the organisation.
    • Maintain confidentiality around sensitive documentation
    • Assist in the preparation of the monthly contract report and ad-hoc reports.
    • Manage requests for documentation.
    • Train employees on how to use and access the documents.
    • Communicate and collaborate with Helpdesk Operators, Operatives and sub-contractors working on the GTR depots contract.
    • Follow company processes and procedures.
    • Meet all KPIs measured on a periodic basis.
    Qualifications

    Recognised qualification (desirable)

    Seniority level

    Minimum 5 years' experience

    Experience / knowledge
    • Proven experience in a Document Controller role.
    • Proven experience in the facilities management sector.
    • An understanding of depot assets.
    • Proficient in the use of standard MS Office packages.
    • Proficient in the use of AssetPro.
    Skills / Attributes

    Mandatory
    • Ability to work to deadlines
    • Collaborative/team player
    • High attention to detail
    • Self-motivated
    • Well-developed organisational skills
    Preferable

    * Experience of the Rail industry

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