Apprentice Team Administrator - Worthing, United Kingdom - Sussex Partnership NHS FoundationTrust

Sussex Partnership NHS FoundationTrust

Verified Company

Worthing, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

To deliver an effective and competent level of administrative support and consistently deliver a high-quality administrative service, which promotes good customer service and effective working relationships.

The Apprentice Team Administrator will be expected to meet the requirements of this job description by the end of the apprenticeship.

They will be gaining the skills and experience as they progress through their training modules

The Apprentice Team Administrator will work as part of the wider administrative team to provide a full administrative service for all Nursing Research, Education and Development workstreams and activity and have daily liaison with a wide range of internal and external contacts

Providing administrative support in relation to all aspects of the Department's activity, including initiatives such as the Health and Care Academy and the Continuing Professional Development Programme.
To support the coordination of Nursing Research, Education and Development training programmes which includes monitoring and recording attendance, organisation for facilitators, training rooms, refreshments, producing attendance registers and advertisement of courses, workshops and programmes.
Drafting and responding to routine and more complex correspondence without reference to senior colleagues.
Organising and facilitating relevant meetings, preparing the agenda and taking minutes of meetings. Ensuring agendas and relevant materials are produced accurately and distributed in advance of regular and ad hoc meetings.
Providing excellent customer service when receiving and dealing with telephone enquiries, responding appropriately to professional and statutory agencies.
Preparing presentation materials.

We're a large NHS Mental Health Trust in Southeast England.

We're looking for people to help us provide high quality services for the patients, carers and local communities we serve.

We want patients and staff to recommend our organisation as a place where they would be happy for their friends and family to be treated.

You can help us do this by bringing your skills, experience and commitment to Sussex Partnership.

Providing administrative support in relation to all aspects of the Department's activity, including initiatives such as the Health and Care Academy and the Continuing Professional Development Programme.
To support the coordination of Nursing Research, Education and Development training programmes which includes monitoring and recording attendance, organisation for facilitators, training rooms, refreshments, producing attendance registers and advertisement of courses, workshops and programmes.
Drafting and responding to routine and more complex correspondence without reference to senior colleagues.
Organising and facilitating relevant meetings, preparing the agenda and taking minutes of meetings. Ensuring agendas and relevant materials are produced accurately and distributed in advance of regular and ad hoc meetings.
Providing excellent customer service when receiving and dealing with telephone enquiries, responding appropriately to professional and statutory agencies.
Preparing presentation materials.
Providing excellent customer service when receiving incoming and outgoing mail for the team, including managing the inboxes.
Liaising with other directorates and staff at all levels, both internally and externally including Higher Education Institutes.
Maintaining comprehensive filing and database systems, ensuring that all documents and correspondence are filed
Maintaining office systems.
Establish effective working relationships with the all members of the team and other relevant staff and organisations, ensuring effective communication and continuity of information throughout the team.
Administer timetables and action plans for various training meetings and ensure attendees are provided with this information.
Produce training material.
Ordering supplies as required.
Keep up to date with developments in the training requirements of nurses, nursing associates and paramedics in training.
Have a flexible/adaptable approach to their work in order to meet various
Demonstrate office systems to new
Inputting into, monitoring and printing reports from computerised