Purchasing Assistant - Exeter, United Kingdom - Reed Business Support

Reed Business Support
Reed Business Support
Verified Company
Exeter, United Kingdom

1 week ago

Tom O´Connor

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Tom O´Connor

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Description
My client in Exeter is looking for a full time Purchasing Assistant for an initial 6 months contract.

As Purchasing Assistant you will play a key role in supporting the purchasing and procurements activities in the business.

You will ensure supplies and equipment are ordered based on the company's needs while providing the most cost-effective purchases,manage the process and maintaining relationships with vendors.

You will support and report to the Procurement Manager.

Duties will include but not be limited to

  • Assist the Procurement Manager in all manners of the procurement process
  • Thoroughly check through Purchase quotes (PQ) and verify the status of all PQ'S
  • Process PQ's into Purchase Orders (PO) and chase approvals where necessary
  • Liaise between suppliers and internal stakeholders
  • Regular communication with hiring managers to understand necessary requirements and/or process order requests based on needs
  • Process and communicate purchase orders to suppliers.
  • Follow up with vendors to obtain purchase quotes
  • Request order acknowledgement, invoicing, and updated information on estimated time of arrival.
  • Track orders and follow up with vendors and suppliers on shipment and delivery
  • Maintain and manage the companies item card across all recorded transactions
  • Update expected receipt dates of processed orders
  • Assist with account queries and liaise with the relevant department or supplier to sufficiently manage any problems.
  • Help manage Amazon invoicing
  • Manage the status of purchase orders provide necessary feedback to the end where required
  • Correspond with quote requestors on delivery dates and update on PO estimated time of arrival
  • Follow up with suppliers on overdue PO's
  • Check calloff orders against forecast lists to allow timeously discussions with suppliers
  • Support with end of the month reporting
  • Efficiently manage a varied workload paying a high attention to detail in execution to ensure the utmost accuracy
  • Ensure information is input correctly to accurate data capturing
  • Update and manage the purchase ledger
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