Event Executive - London, United Kingdom - Wilmington plc

Wilmington plc
Wilmington plc
Verified Company
London, United Kingdom

1 week ago

Tom O´Connor

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Tom O´Connor

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Description
Company Outline:


Job Role:

Event Executive

Location:

London


This is an exciting opportunity for an
Events Executive to join our award winning events team, supporting our events business as it grows.


To excel in this role you will need exceptional attention to detail, a creative eye, and the ability to work methodically in a process driven agile style.

You will be an excellent communicator and be dedicated to delivering outstanding
customer experiences, via both
in-person and
virtual events.

If this sounds like you keep reading and apply


Our Wilmington Events EMEA team deliver successful events for a variety of leading brands within our portfolio of businesses including Health Service Journal (HSJ), International Compliance Association (ICA), AXCO and MiExact.

Main Purpose of Role:

In this role, you will support senior event/event managers with the delivery of summits, larger conferences and other events whilst also owning the operational aspects of the delivery of smaller (150 pax) 1-day forums, virtual events, and webinars including managing the costs budget for each allocated event, updating estimates, handling POs and invoices and reporting any overspend to senior/event manager


You will set up webinars and virtual events, adding content, speakers, booking our in-house Media Team for assistance during the live events/webinars and collaborating closely with venue for live events, including providing set up, timing and health and safety information.

Other elements in your remit will be;

  • Liaising with Production company to create stage sets and technical requirements for on the day
  • Providing briefs to designers for signage and branding plans for live events. Handling the proofs and sign off and providing sign build company with final design files to create ready for the live event
  • Responding to customer queries that come into the shared inbox
  • On the day, taking a lead during set up to ensure that all suppliers are aware of their role and timings. Briefing staff on site with timings and their roles
  • Problem solving throughout the event to ensure that any issues arising are dealt with swiftly and subtly
  • Providing an exceptional customer experience on the day
  • Collecting post event feedback and updating reports with results ready to be used in debrief meetings with the event team
  • Reporting to the senior operations team any issues with tasks allocated
  • Attending/supporting other Wilmington Events EMEA products that the role isn't necessarily working on to assist with virtual/on the day delivery. This will require UK travel and overnight stay and a possibility of a small amount of international travel
  • Carrying out additional tasks as requested by senior operations team or department which facilitate and support the growth of the events, which may not be specified in your job description
Skills and Experience Required:


We always support colleagues to develop their skills but to be successful in this job you really do need to already be able to tick most of these boxes...
You will also need;

  • Precision attention to detail
  • Experience in the same or similar role
  • Organised, tenacious, resilient, and committed
  • Excellent written and verbal communication skills
  • Remains calm and professional under pressure
  • Can write, create, and follow processes
  • Ability to problem solve
  • Can implement elements of creativity and/or innovation
  • Demonstrates initiative and is selfmotivated
  • Able to provide event reports and present event updates to internal stakeholders

Wherever you are in your career and whatever your expertise, we look for people who:

- are passionate about providing high quality solutions to our customers
- love varied work that plays to their strengths while helping them develop
- want to work together to learn, grow and achieve common goals
- are excited to be part of a diverse and unique global community
- who want to be recognised for the unique talents, experiences and insights they bring to Wilmington.

Before you go
:


We are Wilmington plc


Wilmington plc is a portfolio made up of a specialist brands providing custom solutions to customers across the globe from over 10 different offices.

We provide a wide range of products including specialist information and data, and high quality training and education, to help professionals manage Governance, Risk & Compliance (GRC) and Regulatory Compliance challenges.

Find out more about our core purpose and how we help our customers do the right business in the right way.


Our two divisions, Information & Data and Training & Education, are underpinned by the work of experts in their field, including data and technology specialists and highly skilled practitioners who deliver our training and education solutions.


Our ambition is to have the best people work with us at Wilmington, delivering their best work because we care about them, include them and empower them.

We will support you, deve
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