Pa/office Assistant - Oxford, United Kingdom - University of Oxford TSS

University of Oxford TSS
University of Oxford TSS
Verified Company
Oxford, United Kingdom

1 week ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description
Web advert

  • Vacancy ID We are currently recruiting for a temporary PA/Office Assistant to work on site at one of our centrally based Colleges starting ASAP for approx 12 weeks working 37.5 hrs p/w and paying £15.

24 p/h- Duties:

  • Providing an efficient PA service to the Domestic Bursar
  • Providing administrative support to the Domestic Bursar, Deputy Domestic Bursar, and the Front of House and Conference Manager, as necessary.
  • Supporting office colleagues during absences, holidays and busy periods
  • Managing College Guest room bookings, including compilation of the weekly Guest Journal
  • Producing Proof of Residency and Accommodation Reference statements
  • Assisting with the preparation of Accommodation Licences to Occupy
  • Optimising the occupancy of accommodation by assisting with letting of vacant rooms to visitors or nonBalliol students
  • Monitoring and managing room inventories and damage schedules
  • Ensuring room occupancy data is accurate within the room booking system (StarRez) including checking check in/out statuses
  • Assisting with the Admissions and Vacation Residence administrative processes
  • Supporting Visiting Research Fellow, Visiting Student and Academic Visitor bookings
  • Managing requests for waiting list accommodation, short stays, and students returning from suspension, ensuring that relevant departments are advised of any amendments
  • Dealing efficiently with all reasonable administrative requests made by any student. Liaising with various members of staff.
  • Provide support arising in relation to Student Accommodation, and in collaboration with the Deputy Domestic Bursar including the annual Room Ballot for UG and PG students and, for example ensuring student completion of Licence Agreements and updating the electronic booking system (StarRez).
  • Supporting the annual organisation of undergraduate and graduate storage in conversation with the Lodge, including publicising how storage works, issuing labels, monitoring the use of rooms and chasing up and/or arranging to recycle or dispose of abandoned items
  • Managing the office stationery account and maintaining stock levels
  • Overseeing and collating the College's accident reports to include reporting any RIDDORS
  • Assisting with the purchase of accommodationrelated items, furniture, and maintaining stock control
  • Administering the annual flu vaccination programme for staff
  • Person specification
  • Essential Criteria
    PA Experience:
-
Strong Administrative experience ideally within an Educational Setting


The Temporary Staffing Service supports University of Oxford departments and affiliated colleges with the recruitment of temporary admin and clerical staff.

Personal information provided to the University of Oxford is held in accordance with the provisions of the GDPR and related UK data protection legislation.


  • TSS workers accrue holiday pay that is equivalent to 38 days per year, this means you accrue a whopping 17.1% in holiday pay for the hours that you work for us._


The Temporary Staffing Service supports University of Oxford departments and affiliated colleges with the recruitment of temporary admin and clerical staff.

Personal information provided to the University of Oxford is held in accordance with the provisions of the GDPR and related UK data protection legislation.

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