Part Time - East London, United Kingdom - Bentley Associates

Bentley Associates
Bentley Associates
Verified Company
East London, United Kingdom

1 week ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Part time
Description

This outstanding school in East London is an academic, inclusive and inspirational environment where innovative thinking and creativity are encouraged and aspirations are raised.

Administrator (Responsible for Reprographics & Cover for Reception) 0.4fte, Part Time (2 days per week)


Pro Rata:
£8,281 - £9,155 (


FTE:
£27,373- £30,262)


Term time plus 1 additional week (Pro Rata: 2 days) during non-term time per academic year.

13 hours per week, 8:00am - 15:00pm (30-minute lunch break), on Thursdays and Fridays.

Job purpose


To providing administrative support as part of the Administration Team and the role includes the running of the reprographics service and covering reception as and when required.

Key Tasks

Reprographics

  • Produce high quality materials for internal and external audiences.
  • Liaise with external companies in regards to the maintenance and servicing of machines.
  • Ensure that the machines are fully stocked and that consumables are ordered, ensuring value for money.
  • Undertake all photocopying, laminating, binding and booklet production.
  • Produce any leaflets, newsletters, publicity materials as required.
Administrative duties

  • Work as part of the Administration team providing support and cover within the team during absences or heavy work periods.
  • Carry out regular admin tasks as directed.
  • Maintain the stock of stationery for the canteen shop.
  • Issue lockers to staff.
  • Assist with the handling and distribution of all incoming and outgoing post into staff pigeon holes
  • Assist with all large or whole school mail outs, ensuring that they are sent out on time and to the required standards of presentation.
  • Provide reprographics administrative assistance to support internal and external school exams.
  • Collation of information and production of information.
  • Documents being produced should comply with company standards e.g. Newsletter, Bulletin, reports.
  • Updating of various databases and production of graphs, statistics for reports, stickers.
Reception

  • At the agreed times, welcome visitors to the Academy, ensuring that all security procedures are followed through the signing in process.
  • Deal with personal and telephone enquiries from all visitors including students, parents, prospective parents and the general public.
  • Ensure that the Reception area is kept clean and tidy at all times.
  • Communicating messages in good time.
Other

  • Carry out duties and responsibilities commensurate with the post necessary for the smooth running of the Academy as required by the Office Manager.
  • Instruct staff in the use of the reprographics equipment as necessary.
  • Attend all team development activities, meetings and contribute ideas towards the improvement of the service provided
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