Administrator - Bristol, United Kingdom - BK Service Company Limited

BK Service Company Limited

Verified Company

Bristol, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Overview:

Bruton Knowles LLP_ is an independently owned Chartered Surveying practice who provide a comprehensive range of surveying and property services.

We've taken on new, innovative ways of working to deliver our services and we've created a new strategy to target key areas of growth for the business.

The Position:

We are currently looking to appoint a full-time Administrative Assistant on a permanent basis.

The purpose of this role will be to provide administrative support to the Utilities & Infrastructure Team, based in the Bristol office, and wider BK offices as well as general office administrative duties.

Main Responsibilities, Tasks and Key Duties:

To primarily provide support to the Utilities & Infrastructure Administration Team to assist with the administrative workload. The role will also support administration across the whole business
To assist with admin duties when required including; typing some documents, formatting, collating, binding and amending documents
To assist with sending out largescale mailshots
To fully utilise equipment and systems; photocopying, scanning, printing, franking machine
To set up new jobs/projects and administer existing jobs
To assist in production of all invoices to enable team to meet monthly and year end targets
To ensure that schedules for key clients are updated and circulated regularly
To coordinate and assist with survey access and maintaining records for clients using all required systems
To maintain the team's filing systems including producing new files and regularly reorganising and archiving
To open, distribute and frank post
Record phone calls, enquiries and requests, and handling them when appropriate
To cover reception as and when required
Compliance with Company standards and procedures
Shadowing and working with a Senior Technical Administrator

The job will require someone who can efficiently organise their own personal workload and responsibilities; the ability to determine priorities and consistently meet deadlines and provide an effective and efficient administrative service.

Be proactive with good interpersonal skills and an ability to communicate effectively, both orally and in writing
Have a high level of attention to detail
The ability to manage time effectively, prioritising tasks to ensure that deadlines are met
Be a keen team member, with the ability to accept responsibility and work on their own initiative
Possess excellent client relationship skills
Maintain discretion when dealing with confidential data
Knowledge, Skills and Abilities
Excellent organisational skills with the ability to work flexibly to accommodate changing priorities and deadlines
A team player with the ability to work unsupervised and as part of a busy team
Selfmotivated, keen to learn and develop and has a cando attitude

Skills and Qualifications:

Four GCSE grades A-C or 94 including English and Maths
Excellent oral communication, interpersonal skills and polite telephone manner
Excellent IT and systems skills and a highly proficient and experienced user of all Microsoft Office programmes, with excellent numeracy and spreadsheet skills.
Previous experience with Mail Merges in Microsoft Word.