- Manage office supplies inventory and place orders as needed.
- Coordinate mail distribution and courier services.
- Maintain office equipment and arrange for repairs when necessary.
- Handle incoming calls and correspondence, redirecting them as appropriate.
- Register scheduled visitors with the main desk, greet and assist visitors, clients, and vendors in a courteous and professional manner.
- Data entry, presentation preparation, and assisting with other documents as requested.
- Organise and maintain documents through efficient filing systems.
- Ensure the cleanliness and organisation of the office space.
- Oversee maintenance tasks, including repairs and renovations.
- Manage relationships with vendors and service providers, including but not limited to; IT support, travel agencies, HR provider, building management, recruitment agencies, health insurance company, DHL, and others.
- Develop and implement office policies and procedures to optimise efficiency.
- Key point of contact with external HR provider.
- Assist with the recruitment process, including posting job openings and scheduling interviews.
- Coordinate employee onboarding and orientation programs.
- Maintain employee records and update HR systems as needed.
- Manage employee benefits administration and assist with payroll processing.
- Handle employee enquiries and concerns in a timely and professional manner.
- Work with the Accounts Team on the submitting and managing invoices.
- Ensure compliance with financial policies and procedures.
- Collaborate with department heads to support their administrative needs.
- Book travel arrangements.
- Organise team-building activities, events and socials.
- Assist with special projects: Collaborate with team members on various projects as needed.
-
Property firm, Mayfair
2 weeks ago
Workingmums United KingdomProperty firm, Mayfair - 6 FTC - Team PA/Events Coordinator - GBP38,000 · Highly successful, well established Property Investment Firm based in Mayfair are actively recruiting for an experienced Team Assistant / Events Coordinator to support the interim Marketing and Communicatio ...
-
Property firm, Mayfair
1 week ago
Workingmums United KingdomHighly successful, well established Property Investment Firm based in Mayfair are actively recruiting for an experienced Team Assistant / Events Coordinator to support the interim Marketing and Communications Director and Marcoms team of 12 on a fixed term 6 month basis. There is ...
-
Receptionist /pa- Mayfair Private Equity Firm
2 weeks ago
Roc Recruitment London, United KingdomMayfair based company has an exciting hybrid opportunity. · A hybrid role that will involve being the face of the organisation as well as undertaking administration tasks. · - Answering incoming calls · - logging guests onto the main building reception database) · - Greet visitor ...
-
Paragon Personnel Ltd City of Westminster, United KingdomJob Title: Personal Assistant Investment firm based in Mayfair · This is a fantastic opportunity for someone who is career driven looking to achieve a successful career as an Assistant, at an extremely successful world leading Investment firm. · Salary: £45,000 - £50,000 (depend ...
-
Office Angels London, United Kingdom £40,000 - £45,000Are you an organised and detail-oriented individual looking for a new opportunity in the commodities industry? Our client is seeking a talented and motivated Office Manager to join their small team in a permanent, full-time role, working fully office based 5 days a week. With a c ...
-
Annabel Taylor Recruitment Limited City of Westminster, United KingdomA successful, medium sized investment firm in Mayfair is looking for an PA to support two wonderful Senior Portfolio Managers. They need someone who is very professional, has excellent attention to detail, is proactive and a team player. This role requires someone wanting more th ...
-
Lavender Jones Recruitment London, United KingdomThis leading private equity from in Mayfair requires a methodical, detailed orientated and efficient PA to support a very important team in the business. This Data Science team requires an assistant who will be genuinely interested in learning what they do so that they can add re ...
-
Lavender Jones Recruitment Central London, United KingdomThis leading private equity from in Mayfair requires a methodical, detailed orientated and efficient PA to support a very important team in the business. This Data Science team requires an assistant who will be genuinely interested in learning what they do so that they can add re ...
-
Greenwich Partners London, United KingdomJob Description · We are now working with a mid sized blue chip advisory firm based in London. The firm is very well regarded. They advise public and privately listed businesses and private equity firms on mergers and acquisitions, raising of capital, refinancings and restructuri ...
-
Greenwich Partners london (mayfair), United KingdomWe are now working with a mid sized blue chip advisory firm based in London. The firm is very well regarded. They advise public and privately listed businesses and private equity firms on mergers and acquisitions, raising of capital, refinancings and restructurings. · The firm is ...
-
Annabel Taylor Recruitment Limited London, United KingdomThis well established private equity firm in Mayfair is looking for a quietly confident, proactive, flexible and bright team player to support an MD and team - 7 in total. · This is a fantastic opportunity, working for professional, business minded, focused and approachable indi ...
-
Annabel Taylor Recruitment Limited City of Westminster, United KingdomThis well established private equity firm in Mayfair is looking for a quietly confident, proactive, flexible and bright team player to support an MD and team - 7 in total. This is a fantastic opportunity, working for professional, business minded, focused and approachable individ ...
-
Lavender Jones Recruitment London, United KingdomThis charmingboutique investment management business in the heart for Mayfair requires a top EA to cover a 1 year maternity contract. The team in London is a team of 6 and they currently have a fabulous EA who supports them across business EA duties, office management and some pe ...
-
Lavender Jones Recruitment Central London, United KingdomThis charming boutique investment management business in the heart for Mayfair requires a top EA to cover a 1 year maternity contract. The team in London is a team of 6 and they currently have a fabulous EA who supports them across business EA duties, office management and some p ...
-
Lavender Jones Recruitment Central London, United KingdomThis charming boutique investment management business in the heart for Mayfair requires a top EA to cover a 1 year maternity contract. The team in London is a team of 6 and they currently have a fabulous EA who supports them across business EA duties, office management and some p ...
-
Executive Assistant
3 weeks ago
Crone Corkill London, United KingdomEA to Founding Partner · Private Equity · Permanent - Mostly office based (Flexibility to work from home 1 day per week when the Founding Partner is travelling · £55-65,000 plus benefits + bonus · Mayfair · THE ROLE · This role is working for a growing private equity firm, with b ...
-
Team Assistant
3 weeks ago
Carnegie Consulting Ltd London, United KingdomFinance Team Assistant - Mayfair based - to 40k + great bens · Great opportunity for an experienced Team Assistant to join a fantastic SME Mayfair based Finance company. You will need to be well organised, enthusiastic, pro-active, flexible and enjoy the administrative challenges ...
-
Team Assistant
1 week ago
Page Personnel London, United KingdomPermanent entry level Team Assistant role working in Mayfair · - This role is 5 days a week in the office within a Financial Services firm · **About Our Client**: · The client are a boutique Financial Services firm based in Mayfair. · **The key responsibilities of Team Assistant ...
-
Trainee Trader
2 weeks ago
Profile Capital Mayfair London, United Kingdom**Profile Capital Limited is a leading trading firm based in Mayfair London, we have global remote traders across the UK, US and Europe. You will be working from our head office in Mayfair. The firm specialises in short-medium term positions in global FX, equities, cryptocurrency ...
-
Trainee Trader
1 week ago
Profile Capital Mayfair London, United Kingdom**Profile Capital Limited is a leading trading firm based in Mayfair London, we have global remote traders across the UK, US and Europe. You will be working from our head office in Mayfair. The firm specialises in short-medium term positions in global FX, equities, cryptocurrency ...
Office Manager at boutique Mayfair firm - London, United Kingdom - Lavender Jones Recruitment
Description
This boutique, well established independent commodity trading company based in the heart of Mayfair is looking for an Office Manager to become part of their team. The role requires someone with 3-4 years office management experience and will report into a wonderful senior EA in the firm. The office consists of 12 people but is continuing to grow so it is a very exciting time to join the business. It can be a fast paced and pressurised environment at times but they are a really nice bunch of people and there is a real family feel to the business. The role will be based in the Mayfair office 5 days per week and the hours are 8.30am – 4.30pm with the Office Manager arriving half an hour earlier than the rest of the team to get the office ready for the day. The key responsibilities will include:
Administrative Support:
Facilities Management:
Human Resources Support:
Financial Management:
Team Coordination:
The ideal candidate will be a proactive, dependable, trustworthy and adaptable individual who can handle multiple tasks with precision and professionalism. Office management experience is required, along with knowledge of HR practices and procedures and good Microsoft Office skills. This is a lovely Office Manager role amongst a friendly yet fast paced family run business in the heart of Mayfair.
Please note, that due to the high volume of applications we receive for each job post we are only able to get back to successful applicants.
#J-18808-Ljbffr