Finance Coordinator - Perth, Perth & Kinross, United Kingdom - Giraffe Trading and Checkin Works

Description

POST TITLE: Finance Coordinator

DURATION: Permanent

HOURS OF WORK : 37.5 hours per week

SALARY: £25,000 to £30,000 (depending on experience)

PURPOSE OF POST:

• To ensure efficient and, effective and sustainable financial support to for Checkin Works (CIW) and Giraffe Trading CIC in line with their strategic objectives.

• Coordinate the day-to-day financial operations for both our trading enterprise (Giraffe) and our registered charity (Checkin Works)

• Ensure effective practices and procedures are in place.

• Responsible and accountable to the Chief Executive Officer

OVERVIEW:

• The effective running of the finance operations of the organisation including regular reporting and budgeting responsibilities

• With the CEO, oversight of the funding process and planning to ensure financial sustainability for the organisation

• Responsibility with Senior Management Team for planning strategy needed to achieve aims and objectives

• You will have an up to date working knowledge of the relevant legislative framework and operating environment

• You will have an understanding of acceptable service standards, policies/procedures and best practice in corporate governance and financial management, charity operation and central and local government contracts and grants

MAIN DUTIES:

Financial Management

• High level of financial literacy with book-keeping and financial administration experience

• Prepare the annual audit file and associated paperwork and assist auditors with fieldwork and queries

• Support the preparation of the annual core and project budgets

• Prepare monthly management accounts

• Reconciliation and posting of income and expenditure

• Preparation of VAT return

• Quarterly VAT reports and settlement of liability to HMRC

• Prepare financial monitoring reports as required by funders

• Calculate monthly payroll and maintain payroll files

• Administer day-to-day financial systems ensuring accurate records are kept

Contracts and Procurement

• Regularly review business contracts to ensure effective service and efficient use of resources

• To ensure good practice is followed with all procurement processes

Corporate Governance

• Provide verbal and written reports as required by the Chief Executive and for Board

• Ensure OSCR and Companies House registers are kept up to date and annual submissions are reported on time

Strategic Planning

• Work closely with the CEO and wider team to develop and implement financial strategies for each section of the organisation to ensure the organisation is well governed and able to withstand financial challenges

• Develop relevant financial policies and procedures to ensure the financial governance is strong and transparent across the organisation

General

• Contribute to impact of CIW/GTC functions through improving internal systems and identifying and implementing cost and time saving measures

• Support the management team with analysing data for reporting purposes

• Be aware of any areas of organisational risk and advise on improvements

• Be committed to the work of Checkin Works (CIW) and Giraffe Trading CIC and promote team working

• Work in accordance with the organisation's policies and procedures

MAIN WORKING CONTACTS

Internal : Chief Executive, Executive Chef, Operations Manager, wider team

External: Suppliers, Commercial customers, local authority and third sector contacts.

OTHER DUTIES

The job description is a broad picture of the post at the date of preparation. It is not an exhaustive list of all possible duties as it is recognised that jobs change over time. Should the duties change radically then the post and grading will be reviewed.

ANNUAL LEAVE

29 days per annum on appointment increasing each year by 1 day to a maximum of 34 days

LOCATION

Our main office is based in the Friarton area of Perth. There is potential for hybrid working by prior agreement and if business needs allow.

TO APPLY FOR THIS ROLE

Please send a relevant and up to date CV and cover letter to - before the closing date on Tuesday 14 th May 2024 at 5pm.

PERSON SPECIFICATION

Qualifications

• Accountancy Technician qualification and/or specific accounting/book-keeping experience
• Ideally five years finance administration experience

Knowledge and Experience

• Experience of coordinating sales and purchase invoicing procedures
• Good working knowledge of all aspects of PAYE
• Experience of charity accounting/financial management

Skills and abilities

• Excellent skills in using Xero and/or other similar accounting software
• Excellent IT skills, particularly with Excel and other Microsoft packages
• Excellent verbal and written communication skills

Personal Qualities

• Able to work independently and proactively with a minimum level of supervision
• High level of motivation and enthusiasm
• Excellent organisational skills
• A good team player and able to contribute to the Senior Management Team

Additional Job-Related requirements

• Satisfactory Disclosure check