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    Office Coordinator Flexible Hours - London, United Kingdom - Fastmarkets Group

    Fastmarkets Group
    Fastmarkets Group London, United Kingdom

    1 week ago

    Default job background
    Description

    We are supported by a working model that is based ona hybrid approach that allows each of us to balance home and office working while encouragingeffective collaboration and accountability.

    Our price data, forecasts, and market analyses give our customers strategic advantage in complex, volatile, often opaque markets. Fastmarkets works to create transparent commodity markets through our reliable and trusted price data and market intelligence. By doing this, Fastmarkets helps our customers build a more sustainable world.

    We are built on a 130-year foundation while bringing a digital platform to market, combining the currency of trust with the power of digital.

    With a deep sense of purpose and belonging, we are building an extraordinary future – together. If you would like to help build the future, we hope you will join us on our journey.

    Fastmarkets is owned by global private equity firm Astorg, a specialist investor in healthcare, software, technology, business services and technology-based industrial companies.

    This role will be responsible for the overall management and coordination of office operations, of Fastmarkets headquarters office based in London.

    The role will manage/facilitate the relationships between the appointed Property Management company, local third party facility suppliers, IT infrastructure teams, UK-based employees requirements.

    The office manager will be the go-to person for office related tasks.
    Manage/facilitate the relationship between the Property Management company, the facility third party suppliers, employees and office needs;
    Organise and/or instruct where applicable the related parties about office supply needs, supply replenishment, choice of purchases, stationery deliveries, including but not limited to: milk, coffee, tea variety, fruits;
    facilitate IT infrastructure staff access to the office premises;
    Monitor and organise cabling, power extensions, additional switches, etc. Work with HR, FN and other departments for organising regular archiving of documents; to the relevant parties for statutory reporting purposes and payment compliance; Manage Mailroom – set up a courier supplier and organise inbound post and outbound courier and shipments for the office; Organise access cards, maintain access cards tracker (for joiners and leavers), attendance reports, as well as monitor appropriate allocation of staff office visits throughout the week avoiding peaks on single days and as per desk capacity;
    House rules - help build the house rules include approach on hot desking, management of meeting rooms ( ensure meeting rooms are always in good order and cleaned from cutlery, paper; ensure cables are not switched off; assist with AV; help print instructions how to use AV; help during external meetings – organize pads, pencils, water bottles)
    Ensure office equipment and facilities is properly maintained and serviced
    The coordination and maintenance of Fire Marshalls and first aiders
    Take active part in organise and managing London office based events and social activities, working alongside the relevant teams;
    Facilitate in the capacity of local expert the research and choice of best suppliers, participate in supplier negotiations for best quotes and best quality services, related with running the office;
    And other general office management tasks, that may arise.
    Interim
    Office fitout works
    Office move

    We recruit talented, dynamic people with diverse backgrounds and experiences, all united by a belief in our mission to provide the world's leading and most trusted price reporting, events, and intelligence service for the markets we serve.

    Able to adopt a flexible approach
    A genuine passion for managing an office and desire to contribute to the success of the business.
    Proven office management experience in a growing and fast paced environment
    Advanced knowledge of Microsoft Office, including Outlook, Word and Excel
    We use insights to improve our customers' experience and our business performance
    We are collaborative, able to work across teams and capitalise on the diversity of intellect, perspectives, and experiences.
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