Facilities Coordinator - Newbury, United Kingdom - Dovetail Human Resource Services

Dovetail Human Resource Services

Verified Company

Newbury, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Facilities Coordinator
IOSH / NEBOSH
Health & Safety

Job Role:
Facilities Coordinator

Location:
Newbury, Berks

Salary:
£27,000 -£30,000 (Depending on Experience)
Full time, Permanent, Office Based
About the Role
We currently have an exciting opportunity for a Facilities Coordinator. This position is based in Newbury, Berkshire. The Facilities Coordinator is a key role reporting directly to the onsite Facilities Manager.

In this role, you will be performing a variety of tasks including providing vital administrative support to the Facilities Management team.

You would also be assisting in the management of on-site contractors, supporting in the buildings H&S and conductinginspections and assessments to ensure the highest standards are maintained at all times.

Key Duties / Responsibilities

Onsite project management work and 3rd party suppliers
Provide minor onsite repair, administrative and coordinative support to the Facilities Management Team and support with external contacts as needed
Coordinate Facilities activities, work direction, and support systems
Be involved with Health and Safety, providing guidance and management onsite
Maintain, and organize the department's central files, information, and filing
Assist in the management of all contractors onsite to ensure they perform to the required standards (including inspection of vendors' works)
Assist in the procurement of vendors and services as required
Ensure prompt and accurate management of purchase orders in the system
Conduct regular audits, like fire safety audits, to ensure safety procedures on site are in place and working
Assist in carrying out safety procedures when needed including evacuation drills
Conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times
Involvement with new staff induction sessions
Follow established escalation procedures and incident reporting procedures
Meeting room setup
Manual Handling: Adhoc tasks such as furniture moves, shelving builds, waste disposal

Skills & Experience
Must Haves

Previous involvement in basic office facilities management (soft services).
Previous involvement in minor building repairs, facilities, property management, hospitality or related field
Knowledgeable in health and safety requirements, critical facilities and vendor management.
Proactive & professional approach to customer service
An excellent communicator both written and verbal communication including strong computer skills (Word, Excel, PowerPoint, and Outlook)
Accuracy when dealing with data input
Able to work independently and take positive action to resolve issues on own initiative
Able to interact with the general client staff & vendors with ease
Able to manage conflict and conflicting priorities

Desirable