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    Bookkeeper/Accounting Specialist - United Kingdom - TrovaSearch

    TrovaSearch
    TrovaSearch United Kingdom

    3 days ago

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    Description

    Bookkeeper/Accounting Specialist

    The ideal candidate for the Accounting Specialist position must have accounting experience and will:
    • Quickly learn systems and processes.
    • Cross-train in various functions and be eager to contribute in different areas of accounting, and administration.
    • Enjoy working in high-energy & fast-paced business environment.
    • Build productive working relationships with customers, both internal & external, to facilitate successful and effective problem-solving.
    • Have the desire to learn and grow professionally.
    • Be an organized, resourceful, and upbeat team-player.
    A successful Accounting Specialist must be a quick learner, very detail-oriented and thorough. Preferably, the candidate has experience in transportation. ACCOUNTING SPECIALIST ESSENTIAL JOB FUNCTIONS: General Ledger:
    • Maintain the Chart of Accounts for the company.
    • Ensure all balance sheet accounts are reconciled on a monthly basis and resolve any errors or misstatements in the balance sheet in a timely manner.
    • Prepare and review monthly financial package.
    • Ad Hoc requests that may come up in the normal course of business.
    • As the needs of the Accounting Department grow, additional tasks may be assigned or some of the above tasks may be adjusted.
    Accounts Payable :
    • Manage all Accounts Payable processes/procedures and oversee day-to-day functions.
    • Review and approve weekly check run, ensuring payments are made in a manner that maximizes the cash flow of company while not damaging vendor relationships.
    • Perform regular audits of the accounts payable process to ensure only legitimate payments are made to vendors. Confirm all invoices have gone through the company's purchasing, receiving and approval processes. If a failure is identified, Accounting Specialist is responsible to identify the point of failure and find the effective resolution of the issue.
    • Back up all accounts payable processes.
    • Be a contact for COMDATA, EFS and Pilot; handling calls and employee inquiries regarding corporate cards.
    Sales & Use Tax:
    • Manage the preparation all sales & use, gross receipts, and excise tax returns for the company (including affiliate companies).
    • Ensure each tax return is accurate and complete.
    • Ensure sales/use tax is paid accurately to vendors or taxing jurisdictions at the correct rate(s).
    • Ensure tax is collected on all taxable sales.
    • Maintain Sales and Use tax rates in system.
    • Analyze tax information and educate employees on how to best structure purchases that are within the parameters of the law, but are most advantageous to the company.
    • Respond in a timely manner to all inquiries from taxing authorities, gaining assistance as needed.
    Taxes:
    • Maintain schedule of Estimated Tax Due dates for Federal Estimated Taxes and Florida Estimated Taxes. Make sure all tax payments are paid on time.
    • Respond in a timely manner to all inquiries from taxing authorities, gaining assistance as needed.
    Cash Management:
    • Upload positive pay files.
    • Resolve positive pay inquiries with bank.
    Audit:
    • Year end, assist with annual audit requests.
    • 3rd party CPA firm, assist with preparation of federal and state tax reports.
    Other Duties:
    • Ensure the accounting department is running as efficiently as possible by reviewing processes and procedures and revising them in consultation with the CFO to improve efficiency as needed.
    • Ensure full utilization of the company systems for more efficient execution of accounting functions.
    • Attend meetings as called by management.
    • Perform other duties as assigned by management.
    • Understand and ensure that IFTA Fuel Taxes, IRP Registrations and Vehicle files and titles are maintained.
    REQUIRED EDUCATION AND EXPERIENCE: Education: Associate's Degree or higher in accounting or finance. Experience: Minimum three years accounting experience, preferably in the transportation industry. Skills: Proven ability to maintain accounting processes, properly record financial transactions and prepare financial and management reports in a computerized environment. Ability to communicate effectively and positively with employees, vendors and customers. Mental: Must be able to read, write, and speak English fluently. Must have basic mathematic skills. Must be able to work under time and budgetary pressures. Sunland Distribution offers a competitive compensation and benefits program, including:
    • Medical, Dental and Vision coverage
    • Short-term disability plan
    • Basic Life insurance paid by the company
    • Voluntary life insurance for employees and their dependents
    • Voluntary Accident and Critical Illness Coverage
    • Vacation pay
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