Jobs

    Legal PA - City of London, United Kingdom - AJ Chambers ®

    AJ Chambers ®
    AJ Chambers ® City of London, United Kingdom

    1 week ago

    Default job background
    Description
    Job Description

    AJ Chambers represents a highly supportive, International Law Firm based in the City of London that is seeking a Legal PA for the Employment team.

    This is a permanent full-time role paying up to £44,000, with 2 days from home a week. You must have prior experience working in a similar position, in a Law Employment department.

    The Role:

    Project Co-ordination

    • Distribute and co-ordinate appropriate support for specific client projects
    • Set up processes for client matters through liaison with Partners, Fee Earners and client contacts
    • Support Partners, Fee Earners and the Business Development and Marketing Teams with preparation of pitches, presentations and events and with other projects and tasks
    • Identify and act upon process improvements across the team to enhance both internal and external client services

    Client Relationship Management

    • Ensure that all client related correspondence is received by the appropriate Partner or Fee Earner
    • Take an active role in relationship management and client care
    • Enter and ensure accuracy of client information on the Client Relationship Management system, currently InterAction
    • Communicate with external clients both independently and upon instructions from Partners and Fee Earners
    • Arrange client meetings and ensure efficient responses to written and verbal client queries
    • Check to ensure clients terms of business in place as soon as file opened and to follow up with Fee Earners accordingly

    Communication

    • Take internal and external telephone queries, responding as appropriate and ensure that all messages are passed on in a timely manner
    • Liaise with relevant Business Resource teams on behalf of Partners and Fee Earners
    • Liaise with the Client Service Lead over planned absences, arranging cover as necessary and communicating this to the relevant Partners and Fee Earners

    Financial

    • Assist Partners and Fee Earners in ensuring time recording is up to date and captured in a timely manner
    • Liaise with the appropriate Finance team in relation to invoices, expenses, client billing and accounts
    • Process invoices and expenses on the online system, currently Chrome
    • Assist the billing and credit control processes and liaise with the Finance team in relation to these to ensure a consistent and efficient approach
    • Produce standard financial and time reports through the system

    Administrative

    • Participate in distribution of work and monitor progress of work allocated to Client Service Administrators to ensure tasks are completed in a timely manner
    • Monitor and track all tasks and prioritise accordingly
    • Diary management and coordination to ensure Partners and Fee Earners receive regular updates on meeting arrangements
    • Take responsibility for room booking and meeting coordination, including confirmation of attendees, arranging relevant technology, refreshments, and catering
    • Ensure travel bookings are completed and that relevant information is submitted and communicated in advance
    • Arrange for the photocopying, scanning, printing and filing to be carried out by the team
    • Arrange for files to be opened, closed and maintained
    • Supervise Client Services Administrators' record keeping and general filing tasks
    • Use effective systems to ensure both short and long term tasks are completed within required timescales

    Other duties and responsibilities:

    • Assisting other members of the team, both proactively and at the request of the Client Services Lead
    • Provide cover for the Client Document Executives as necessary (for example during periods of heavy workloads, holiday or sickness periods)
    • Short dictations and basic amendments and document updates
    • Conflict searches, file opening and risk assessment forms
    • Drafting letters of engagement
    • Updating and maintaining integrity of information held in Outlook, InterAction and 3E
    • Minor document production amendments and assistance
    • Working effectively with other legal and Business Resource teams as required
    • Any other duties as reasonably requested by Partners, Fee Earners, Client Services Leads or the Internal Client Services Manager
    • Comply with all relevant legal and regulatory obligations including the Solicitors Regulation Authority (SRA) Standards and Regulations, and Principles.

    The Ideal Candidate:

    A Client Services Executive has responsibility to ensure that their skill set is up to date and they are familiar with our Firm's Teams, key individuals, clients, internal systems and procedures. This will ensure that the Client Services Executive is able to carry out the role effectively and where appropriate, discuss any training requirements with the Client Services Lead.

    In addition to this:

    • Accurate typing speed of at least 60 words per minute
    • Advanced knowledge and experience of using Software including all Microsoft Office packages
    • Experience of using Practice Management systems
    • Demonstrate solutions-focused working methods
    • Demonstrate the ability to use initiative and develop solutions to ensure a good service is provided at all times

    Competencies:

    • Excellent verbal and written communication skills
    • Solid Customer Service centric experience and work ethic
    • Proactive Team Player
    • Good interpersonal details with the ability to adapt style and approach
    • Attention to detail and accuracy

    If you feel you would be suitable, please apply directly or contact Jess at AJ Chambers.

  • No1 Legal and Professional

    Legal Cashier

    1 week ago

    No1 Legal and Professional City of London, United Kingdom

    **Legal Cashier** · - Due to continued business growth, we are recruiting a Legal Cashier to join our team. The role will involve supporting the Office Manager, Compliance Partners and accounts functions. You would be working in a small, incredibly friendly City based firm ona pa ...

  • Larbey Evans

    Legal Pa

    1 week ago

    Larbey Evans City of London, United Kingdom

    Our client is a prestigious US law firm - they are now looking to recruit a Legal PA to join their expanding and prestigious Litigation practice group in the City of London. · You will ideally have previous Legal PA experience in Litigation, Antitrust or Competition. · You will a ...

  • Howells Solutions

    Legal Executive

    1 week ago

    Howells Solutions City of London, United Kingdom

    **Legal Executive / Paralegal · Based in London - Hybrid Role (2 days from home) · Full-time, Permanent position · **Salary**: Competitive** · Here at Howells we are working with a strategic and trusted insurance partner to recruit a skilled and experienced Legal Executive/Parale ...

  • Reed Business Support

    Legal Secretary

    2 weeks ago

    Reed Business Support City of London, United Kingdom

    **Do you have 2-3 years Legal secretarial experience?** · **Are you looking to take the next step in your Legal Secretarial career?** · **Are you highly organised and with excellent communication and administration Skills?** · **_HYBRID ROLE - 2 Days in the office and 3 days from ...

  • Career Legal

    Legal Pa

    3 weeks ago

    Career Legal City of London, United Kingdom

    Our client, a renowned and award winning international law firm are now looking for a Legal PA to support them on their employment team. This will be a busy and varied role, that would suit a driven and highly organised Legal Secretary / PA. The PA willbe joining a progressive fi ...

  • No1 Legal and Professional

    Legal Cashier

    3 weeks ago

    No1 Legal and Professional City of London, United Kingdom

    **Legal Cashier** · Private medical insurance · Position is full time and office based. · Reporting to Head of Accounts · **Requirements**: · Essential to have experience of a legal software package · Experience of Osprey would be advantageous but not essential, full training wil ...

  • Reed Legal

    Legal Counsel

    3 weeks ago

    Reed Legal City of London, United Kingdom

    The role will involve cross-jurisdictional exposure. · Key Responsibilities: · - Primary responsibility for managing the on-boarding process of commercial real estate loan transactions · - Reviewing and negotiating loan agreements and security documents · - Liaising with various ...

  • CMA CGM (UK) Shipping Limited

    Legal Counsel

    2 weeks ago

    CMA CGM (UK) Shipping Limited City of London, United Kingdom

    We have an exciting opportunity available for a **Legal Counsel** tojoin our **London** office**.**You will join us on a **full-time basis.**In return, you will receive a **competitive salary and benefits.** · Led by Rodolphe Saadé, the CMA CGM Group, a global leader in shipping ...

  • Birchrose Associates

    Legal Secretary

    1 week ago

    Birchrose Associates City of London, United Kingdom

    **The Firm** · Our client, a Legal 500, B Corp firm are seeking a Legal Secretary to join their London office. · **The Opportunity** · - Managing filing systems and workflows to maintain an effective and up to date filing system · - Ensuring opening and closing files/matters are ...

  • Larbey Evans

    Legal Pa

    1 week ago

    Larbey Evans City of London, United Kingdom

    Our client is a leading City law firm - they are now looking to recruit a Legal PA to join their busy and expanding Employment department, where you will be reporting to the Head of the Employment team. · The role will primarily focus on assisting the lawyers to manage their work ...

  • Larbey Evans

    Legal Pa

    1 week ago

    Larbey Evans City of London, United Kingdom

    A prestigious US law firm is looking to hire a new PA to join the Banking and Finance team on a permanent basis. The role will be working at Partner level and will be a mix of document and PA duties - a salary of up to £50,000 is on offer, plus excellentbenefits, plus the team wo ...

  • Anakin Seal Legal

    Legal Counsel

    3 weeks ago

    Anakin Seal Legal City of London, United Kingdom

    **LEGAL COUNSEL - LONDON - COMMERCIAL CONTRACTS - £75-95K** · Our client, a major pensions sector company, is looking for a solicitor to join its in-house legal team based in London. The company deals with actuarial, pensions insurance and health analytics work · **Role Overview* ...

  • G2 Legal Limited

    Legal Cashier

    1 week ago

    G2 Legal Limited City of London, United Kingdom

    A London Central based Commercial Law firm are currently looking to recruit an experienced Legal Cashier to work alongside the Head of Legal Accounts on a full time basis office based. You will be working within a supporting environment and must have previouslegal cashier experie ...

  • Larbey Evans

    Legal Cashier

    2 weeks ago

    Larbey Evans City of London, United Kingdom

    This full-service international commercial law firm wish to hire a Legal Cashier all-rounder to provide interim cover for the existing Legal Cashier. · The Legal Cashier will work directly with the Cashier Manager and a small finance busy team. Located in offices near Chancery La ...

  • Clearwater People Solutions Ltd

    Legal Secretary

    3 weeks ago

    Clearwater People Solutions Ltd City of London, United Kingdom

    We are currently looking for an experienced Legal Secretary with previous experience of working within Corporate Finance Law for our client, an elite, globally renowned law firm based in the heart of London. As an experienced Legal Secretary you will beallocated around 7-8 Lawyer ...

  • TYLER GRIFFEN LIMITED

    Legal Manager

    3 weeks ago

    TYLER GRIFFEN LIMITED City of London, United Kingdom

    Legal Manager role with a highly successful, international recruitment firm with an exceptional company culture, based in the heart of the city. · - Legal Manager salary: 65k-75k + benefits · - Location: London city · - Hybrid working: flexibility to work remotely 2 days per week ...

  • Career Legal

    Legal Pa

    2 weeks ago

    Career Legal City of London, United Kingdom

    We are currently partnering with our client, a leading international Law firm with offices all over the world to support them in their search for an experienced Legal PA for their Real Estate practice area. · If you're looking for a firm who are personable, collaborative and welc ...

  • Sopra Steria

    Legal Advisor

    2 weeks ago

    Sopra Steria City of London, United Kingdom

    **Do you want to join a Legal function that will give you fantastic exposure?** · The role of Legal Advisor delivers effective, efficient, and business-orientated legal services to Sopra Steria in relation to its business activities, to ensure that legal, governance and related i ...

  • Career Legal

    Legal Secretary

    2 weeks ago

    Career Legal City of London, United Kingdom

    Our client, a leading contemporary law firm in the city are now looking for a Legal Secretary for their Real Estate team. This firm have a really great friendly atmosphere, and pride themselves on their informal feel. · This firm offer a competitive salary, hybrid working + benef ...

  • Reed Legal

    Legal Counsel

    2 weeks ago

    Reed Legal City of London, United Kingdom

    Looking to recruit a 2/3 year PQE Solicitor our client are a Financial Services business (Underwriters) in Central London with great benefits including an attractive bonus, private healthcare and shares. · Full Description: · As a member of the Legal Team, your role will involve ...