Bookings and Events Coordinator - Bletchley, United Kingdom - Bletchley Park

Bletchley Park

Verified Company

Bletchley, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Bletchley Park is a vibrant heritage attraction, open daily to visitors, revealing the secrets and telling fascinating stories of the secret British World War Two codebreaking operations.

The mission of the Bletchley Park Trust is to attract, engage andeducate people from all over the world in order to inspire them with Bletchley Park's crucial role in World War Two.

Our people, staff and volunteers, are our biggest resource and we are committed to value, invest in and nurture our people.

Bletchley Park is a great place to work, and we are committed to making it even better.
An exciting opportunity has arisen for a Bookings and Events Coordinator, to join our busy Operations Team.
This is a site-based role, located in Bletchley, Milton Keynes.

To be a successful Bookings and Events Coordinator you will have the following skills, abilities and personal attributes:

Excellent presentation and interpersonal skills with the ability to represent the organisation professionally and confidently, effectively communicating with a wide range of stakeholders.
Excellent planning and organisational skills; capable of effectively coordinating staff, volunteers, and external and internal contractors.
Able to demonstrate creative flair, and a passion for attention to detail and high standards.
Able to remain calm under pressure, prioritise and to work to tight deadlines.
Numerate, with a high level of written and verbal presentation skills.
Proficient in IT and Microsoft Office Software including Word and Excel.
A flexible approach to the hours of work to ensure that the needs of the business are met.
A willingness to gain further knowledge of Health & Safety and legal requirements.
A knowledge of and interest in the Bletchley Park story and a willingness to promote the Trust's mission.

The following experience or knowledge is essential:

Good working knowledge of event planning, coordination, and delivery in the attractions/hospitality sector
The ability to understand, maintain and work within budgetary requirements.

As the Bookings and Events Coordinator, your duties will include:

Work with the Manager to plan, co-ordinate and deliver the annual public events programme at Bletchley Park and to provide essential support within the Bookings team, as required.
Maintain accurate and uptodate event planners and budgets.
Coordinate crossdepartmentally, liaising with the relevant teams on site to plan and deliver all aspects, i.e., catering
Plan and facilitate internal meetings to prepare and ensure timely delivery of information.
Preparation of risk assessments for every event.
Working with the Bookings and Events Manager to prepare event reports and analysis, making suggestions for event growth and improvement, where possible.
Be willing to complete training in First Aid, Fire Warden and any other Health & Safety courses required to support the programme.
Nurture and maintain a database of external service partners for planning and management.
Be familiar with and implement as necessary, all operational and Health & Safety procedures in the planning and delivery of activities onsite.
Become proficient with systems used: telephone, MS Teams, Gamma, and Outlook. This is a handson role, which will include some heavy lifting to facilitate the set up and effective turnaround of event spaces.

This is a full-time role of 37.5 hours per week.

Hours of work will be Monday to Friday, 9.00am until 5.00pm, you will also be required to work early evening / weekends to support with planned events, as needed.

You will be based on site at Bletchley Park,Milton Keynes

In return, you will receive a salary of £25,000 per annum depending on experience, along with a company pension scheme, BUPA wellbeing cash plan and 33 days holiday per annum, inclusive of statutory holidays.

If this sounds like the Bookings and Events Coordinator role for you and you would like to join the team at Bletchley Park, please send your CV with a covering letter setting out why you are suitable for this role.