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    Procurement & Contracts Officer - Req24717 - Leeds, United Kingdom - Leeds City Council

    Leeds City Council
    Leeds City Council Leeds, United Kingdom

    5 days ago

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    Description

    Job title Procurement & Contracts Officer

    Salary £37, £40,221.00

    Hours 37 hours per week

    Contract Permanent

    Location Leeds Building Services, LS14 1NZ

    Leeds City Council is one of the largest employers in the region with over 14,000 employees. We seek to recruit and develop talented individuals who embody our and ambitions.

    Leeds Building Services (LBS) is the in-house service provider for construction, repairs and maintenance works across the Council. The service currently delivers Responsive Repairs, Maintenance and Planned Works to Council Houses across various parts of the City and Council Assets across 800 sites including Schools, the Civic Estate, Offices, Sports and Leisure Centers and Children's Homes across the Authority.

    As a Procurement & Contracts Officer you will:

  • Manage procurements of moderate complexity, risk and value, and support complex procurements within a context of budget pressures and funding restrictions, ensuring the delivery and improvement of services which meet the needs of our communities and stakeholders.
  • Provide advice and guidance on procurement matters across the authority to senior officers and other stakeholders.
  • Ensure the LBS procurement strategy is maintained, fit for purpose and that all procurement activity is in accordance with the strategy and council procedures.
  • Through collaborative working with operational sections and finance colleagues ensure that LBS has in place complaint contracts which provide sufficient capacity to deliver the requirements of the service and the council.
  • Support effective joint working within the council. Provide guidance and support to colleagues, clients, and immediate line reports, creating an organisational culture of shared accountabilities, learning and continuous improvement.

    • About the Role:

    This is a great opportunity to move into a vibrant and forward-thinking environment supporting the delivery of a diverse range of construction services. This role will appeal to you if you have a genuine interest in the delivery of public services and a commitment to continuous improvement and delivery of a high-quality service. Examples of the type of work involved:

  • Support new ways of working and partnership working with key clients both internal and external to the council, to improve corporate priority outcomes and to ensure that developments and improvements remain focused on delivering outcomes for local people.
  • Promote and support positive solutions to achieve diversity and equality of opportunity in all aspects of service delivery, community engagement activity and human resource areas.
  • Support effective consultation and communications with colleagues, clients, councillors, partners, and other stakeholders in accordance with council policy.
  • Support open, responsive, and accountable government, ensuring good governance compliance with financial and procurement procedures.
  • Manage all aspects of risk and be responsible for the safety of staff, clients and contractors in accordance with all statutory obligations and relevant health and safety policies.

    • In addition, ideally you will have a proven track record of working as part of a dedicated team and be effective in managing competing priorities and workloads, responding quickly and appropriately to changing needs and be able to demonstrate excellent organisation and influencing skills. Our teams are proactive, highly skilled, self-motivated, and actively seek opportunities to deliver.

    What we offer you:

    We take pride in offering the best employee experience, with benefits including:

  • a competitive salary and annual leave entitlement plus statutory holidays
  • membership of the West Yorkshire Pension Fund with generous employer contributions
  • flexible and hybrid working arrangements subject to service requirements.
  • a clear career pathway and continuing professional development opportunities.
  • a range of staff benefits to help you boost your wellbeing and make your money go further.

    • How to apply

    Apply for this job online. Please complete the online application form.

    Read our guidance for further advice. Please check your information carefully and ensure you complete all sections before submitting your application.

    We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults.

    We promote diversity and want a workforce that reflects the population of Leeds. Leeds City Council is ranked 70 on the Stonewall Equality Index 2022. We are also an Age friendly employer, a Mindful employer and a Disability Confident leader Mindful employer and a Disability Confident leader.
    All new Leeds City Council appointments are made subject to the satisfactory completion of a six-month probationary period.

    This role is based in the UK. Employment is conditional on confirmation of the right to work in the UK - either as a UK or Irish citizen, under the EU Settlement scheme or having secured any other relevant work visa. If you do not have the right to work in the UK and the role does not meet eligibility for sponsorship, please consider carefully whether you meet the eligibility to apply.

    Leeds City Council Job Description

    Job Purpose: Working as part of the team, you will live and model values and behaviours to help us to achieve our ambition to become the best city council in the country. Your role will be important in ensuring the council is more enterprising and efficient and ensuring that the authority has in place proper arrangements for the administration and delivery of procurements and supporting complex procurements. The role operates within the context of the council's Business Plan Objective to increase efficiency.

    The post holder will be responsible for providing and leading professional advisory and management functions in respect of procurements which are of moderate complexity, risk and value, supporting complex procurements advising clients and ensuring compliance with procedures, process, current contractual arrangements and a range of statutory and regulatory undertakings, supporting a category management approach and advising members and directorates on related commercial activity.

    The Procurement Project Officer will be able to demonstrate relevant skills and experience in the management of procurement projects and will be responsible for supporting the management and monitoring of procurements within identified categories to reduce spend and achieve efficiencies.

    Developing and monitoring procurements undertaken on a regional and inter-councilbasis.

    Responsibilities

  • Manage procurements of moderate complexity, risk and value, and support complex procurements within a context of budget pressures and funding restrictions, ensuring the delivery and improvement of services which meet the needs of our communities and stakeholders.
  • Provide advice and guidance on procurement matters across the authority to senior officers and other stakeholders.
  • Ensure the LBS procurement strategy is maintained, fit for purpose and that all procurement activity is in accordance with the strategy and council procedures.
  • Through collaborative working with operational sections and finance colleagues ensure that LBS has in place complaint contracts which provide sufficient capacity to deliver the requirements of the service and the council.
  • Support effective joint working within the council. Provide guidance and support to colleagues, clients and immediate line reports, creating an organisational culture of shared accountabilities, learning and continuous improvement.
  • Support new ways of working and partnership working with key clients both internal and external to the council, to improve corporate priority outcomes and to ensure that developments and improvements remain focused on delivering outcomes for local people.
  • Promote and support positive solutions to achieve diversity and equality of opportunity in all aspects of service delivery, community engagement activity and human resource areas.
  • Support effective consultation and communications with colleagues, clients, councillors, partners and other stakeholders in accordance with council policy.
  • Support open, responsive and accountable government, ensuring good governance compliance with financial and procurement procedures.
  • Manage all aspects of risk and be responsible for the safety of staff, clients, and contractors in accordance with all statutory obligations and relevant health and safety policies.
  • Manage procurements of moderate complexity, risk and value, and where appropriate support procurements which are more complex and /or of higher risk and higher value, contributing to the delivery of the council's procurement category management function and commercial approach as a whole.
  • Contribute to the identifying and resolving of risks and issues in specific procurements.
  • Assist the Management team in providing advice to service departments prior to the commencement of the procurement, including procurement options appraisal, procurement plan, specification, pricing models, innovative partnership arrangements.
  • Coordinate and manage the tender process to Invitation to Tender stage including contributing to the development and preparation of tender documents for signoff, setting of evaluation criteria and methodology, publishing of relevant documentation and coordinating input from legal, technical, and financial specialisms.
  • Contribute to, and where appropriate manage, the procurement process to Contract Award including evaluation of tenders and drafting and issuing of relevant documentation.
  • Provide post-procurement advice and management, including the Contract Management Plan.
  • Provide advice regarding contract extensions, variations, and termination of contracts.
  • At all stages of the procurement process respond to and communicate with bidders on behalf of the council.
  • Assist with the development, management and monitoring of the implementation of category management and category plans across identified categories of spend.
  • Report on spend and proactively advise departments regarding off-contract, non-contract and quasicontractual spend, and achieving a reduction in such spend.
  • Assist in reducing procurement costs and improving efficiency by identifying areas suitable for corporate contracts and e-procurement and developing other appropriate contractual arrangements.
  • Maintain a record of the savings achieved through the introduction of more efficient and economic procurement arrangements.
  • Contribute to and guide the preparation and authorisation of contract document to ensure that properly drafted contracts are entered into; implement standardised documentation across procurements and categories.
  • Help develop the skills and abilities of client-based staff to enable them to undertake procurement projects of varying size and complexity.
  • Provide advice and guidance on the implementation of, and ensure compliance with, the council's Contract Procedure Rules, relevant legislation, and statutory undertakings.
  • Ensure safety and safeguarding requirements are complied with.
  • Flexible and adaptable to change to assist other services as required commensurate to grade.
  • To participate in appraisal, training and development activities as necessary to ensure up to date knowledge and skills.
  • To improve own practice through observation, evaluation, discussion with colleagues and development programmes.
  • To work collaboratively with colleagues, knowing when to seek help and advice.
  • Contribute to the overall ethos, work, and aims of the service by attending relevant meetings, training days/events as requested.
  • Be aware of and comply with Leeds City Council policies and procedures e.g., child protection, health, safety and security, confidentiality, and data protection, reporting all concerns to an appropriate person.
  • Be aware of and support difference and ensure equality for all working in an anti-discriminatory manner, upholding, and promoting the values, standards and equal opportunities of Leeds City Council.
  • Recognise and appropriately challenge any incidents of racism, bullying, harassment or victimisation and any form of abuse of equal opportunities, ensuring compliance with relevant policies and procedures.
  • The Council has adopted a flexibility protocol and this role will be expected to work within these parameters.
  • The duties outlined are not meant as an exhaustive list and will also comprise any other duties within the spirit of the post commensurate with the job evaluation outcome for this post.

    • Qualifications: Degree or relevant demonstrable skills or experience at a level equivalent to CIPS Global Standard for Procurement and Supply Operational to tactical competency level 2.

    Essential requirements:

    It is essential that the candidate should be able to demonstrate the following criteria for the post. Candidates will only be shortlisted for interview if they can demonstrate that they meet all the essential requirements.

  • Understanding of public sector tendering and contract management processes, with an understanding of the strategic procurement issues facing the public sector
  • Ability to present information in a clear and concise manner using a variety of presentational formats.
  • Excellent communication skills with the ability to influence, negotiate to form positive relationships.
  • Ability to employ a range of management styles which focus on achieving results in terms of outcomes for staff and customers.
  • Knowledge, understanding and experience of implementing a procurement and project management methodology to drive service improvement.
  • An understanding and practical experience of procurement and commercial approach through all stages of the procurement life cycle.
  • Ability to consider a variety of options and provide innovative solutions to ensure best value through procurement.
  • Able to work flexibly across different work locations and areas as appropriate.
  • Knowledge and understanding of commercial organisations and markets.
  • A good knowledge of construction related procurement activity with a working knowledge of pricing options.
  • Good working knowledge of procurement routes including access to Yortender and Construction line.
  • Experience of working in a multi-discipline environment
  • Experience of supporting a multi-disciplinary and occasionally geographically dispersed procurement project team.
  • Experience of contributing to the successful management of change programmes which reflect service needs, provide value for money, and maintain quality.
  • Experience of delivering a high level of customer satisfaction with the quality of service
  • Experience of effectively managing procurement contracts and supporting complex procurements to achieve objectives.
  • Experience of applying different strategies for solving procurement issues.
  • Experience of reviewing systems and procedures to improve service delivery.

    • Essential Behavioural & Other Characteristics

  • Understand and embrace Leeds City Council Values and Behaviours and codes of conduct.
  • Committed to continuous improvement in all areas and work towards delivering the Best City Ambition of Health & Wellbeing, Inclusive Growth and Zero Carbon.
  • Able to understand and observe Leeds City Council equality and diversity policies.
  • Carry out all duties having regard to an employee's responsibility under Health and Safety Policies.
  • Willingness to actively participate in training and development activities.
  • Flexible and adaptable to change to assist other services as required commensurate to grade.
  • Participate in appraisal, training, and development activities.
  • Be aware of and comply with Leeds City Council policies and procedures.
  • Be aware of and support difference and ensure equality for all working in an anti-discriminatory manner, upholding, equality & diversity policies of Leeds City Council.
  • Recognise and appropriately challenge any incidents of racism, bullying, harassment, victimisation, and any form of abuse, reporting any concerns to the appropriate person.
  • The Council has adopted a flexibility protocol and the role will be expected to work within these parameters.
    • Apply for this job
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