Business Administration - Winnersh, United Kingdom - BD

Verified Company

Winnersh, United Kingdom

1 week ago

Posted by:

Tom O´Connor

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Description

Job Description Summary:
To provide administrative assistance to the Director of the Medical Affairs EMEA or Function Lead, handle confidential matters, support team meetings coordination with internal and external stakeholders

Be part of something greater

BD is one of the largest global medical technology companies in the world, and we are Advancing the world of health by improving medical discovery, diagnostics, and the delivery of care.

We have over 70,000+ employees and a presence in virtually every country around the world to address some of the most significant global health issues.

We are looking for a Business Administrator to provide administrative assistance to the Director of the Medical Affairs EMEA or Function Lead and to handle confidential matters, support team meetings coordination with internal and external stakeholders

Main Responsibilities:

To provide administrative assistance to the Director of the Medical Affairs EMEA or Function Lead to enable them to be highly effective
Manage access to the MA Director/Function Lead and their schedule, ensuring time is used and effectively and efficiently.
To handle confidential business matters and ensure compliance with confidentiality policies and procedure.
Ensure compliance with policies and procedure
To act as the first point of contact and liaison for both internal and external stakeholders, suppliers, clients, policy makers, and key decision makers.
Organise internal meetings, prepare/send out agendas, coordinate logistics, compile and distribute required documents and presentations
Prepare and send out minutes and follow up actions.
Assist in the preparation and generation of reports, presentations and data
Onboarding of new associates
Support and promote BD values and company culture with a positive and flexible manner with a view to building relationships built on trust and discretion. Particularly when liaising with external stakeholders.
Use company knowledge to assist other with office operations
Exercise judgment, based on previous experience, practices and precedents, to identify and solve problems that arise
Provide information to others through various communication channels regarding business matters, processes and/or procedures throughout the company
Use experience and knowledge of how the team integrates with others to think beyond the way it has always been done and identify opportunities for improvement
Design processes to enhance work flow and efficiency
Support of HCP and Customer Meetings. This includes following the company's compliance process, arranging travel, and supporting with the organisation of the Meeting.
Responsible for the movement and tracking of the department's capital equipment / products
Raising quotes for capital equipment / products when requested by sales associates

Skills and Competencies:

Wide range of administrative skills
Strives for continued selfdevelopment and encourages others to do the same
Promotes teamwork by acknowledging the value of cultural differences and coaching others to consider these differences when communicating or making decisions
Ability to work under pressure and to deadlines with mínimal supervision
High personal accountability & integrity
Able to set own work direction and complete tasks
Proactive and have the ability to take the initiative
Actively work to high standards with excellent attention to detail
Flexible attitude and ability to handle changing priorities
Good verbal and written communication skills in English with the ability to communicate well at all levels
IT skills ability to use a range of technolog

Every Business Assistant will use, manage and train others in the use of multiple systems including:

Aravo
Concur (travel booking and expenses)
CitiManager
Facilities 360
Microsoft Word, Excel and PowerPoint
Outlook
MS Teams
SharePoint
Interaction Hub
WorkDay
BD Services Store
Print Store
PowerBI

Education and Experience

3+ years BA experience
GCSE English and Maths (minimum GCSE Grade C/49)
Below the exec profile requirements
3+ years BA experience

at a senior level

GCSE English and Maths (minimum GCSE Grade C/49)
Further education and/or a University degree a plus

Why join us?

A career at BD means being part of a team that values your opinions and contributions and that empowers you to bring your authentic self to work.

Here our associates can fulfill their life's purpose through the work that they do every day.

You will learn and work alongside inspirational leaders and colleagues who are equally passionate and committed to fostering an inclusive, growth-centered, and rewarding culture.

Our Total Rewards program — which includes competitive pay, benefits, continuous learning, recognition, career growth, and life balance components — is designed to support the varying needs of our diverse and global associates.