- To administer a portfolio of trusts, companies and other entities and to ensure all activities fall within the guidelines/stipulations of the statutory or governing documents.
- To ensure the tax status of entities is observed with the timely completion of tax returns and the payment of any notified tax liability.
- To deal with incoming correspondence expeditiously. Reference should be made to the relevant supervisor if the demands of the correspondence exceed capabilities.
- To prepare detailed attendance notes of any telephone communication and circulate to relevant members of staff.
- When required, to prepare minutes and other meeting documents.
- To take responsibility for being the immediate point of contact in client relationships.
- To oversee the maintenance of the accounting records and preparation of annual accounts where this forms part of the services provided by Ocorian, where appropriate, through effective liaison with the Client Accounting Solutions team.
- To manage the billing process, reviewing billing summaries and draft invoices where appropriate, at established frequencies and to discuss these with the Manager/Director prior to processing.
- To ensure that database records are input on formation/establishment (including any statutory registers or other records) and updated when circumstances change.
- To monitor the aged debt position of matters under administration and to liaise with the Accounts Department and Directors to ensure that a tight control is maintained over the value and length of aged debts.
- To ensure that periodic reviews of clients' matters are undertaken in accordance with the timetable set by the Director.
- To mentor and support the training of more junior members of staff with supervision and guidance from the Manager.
- To ensure that during periods of absence from the office, the relevant manager and colleagues are informed and fully briefed of any anticipated client related matters which may arise during the period of absence. In the event that colleagues are absent from the office to undertake administration of matters allocated to colleagues as required, to ensure the needs of the client are met.
- To ensure an awareness and understanding of local Regulatory requirements.
- Carry out any function/activity required by the Manager, Management team or Directors from time to time.
- Escalating any issues/risks arising promptly to the Manager or Directors where appropriate.
- Educated to A level or degree standard.
- A minimum of two years trust and company administration experience.
- Ideally have completed a professional/relevant qualification to Certificate Level (e.g. ICSA/STEP).
- The post requires good technical knowledge with an understanding of local company and trust law and regulations.
- Strong IT skills.
- Good interpersonal skills are required to develop close working relationships with colleagues and clients.
- Flexibility, energy and enthusiasm.
- A solution driven attitude to problems.
- Good organisational skills and the ability to work methodically and accurately.
- Team spirit.
- We areCLIENT CENTRIC – Clients are at the centre of our world, and we're committed to providing expertise and specialist solutions to meet their most complex challenges.
- We are AMBITIOUS – We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.
- We are AGILE – We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective.
- We are COLLABORATIVE – With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes.
- We are ETHICAL – We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships.
-
Assistant Administrator
Found in: Talent UK C2 - 3 days ago
Ocorian Saint-Helier, United Kingdom Full timeJob Description · Overview · We are always hiring at Ocorian due to growth in our business, and Jersey is central to that growth. We are hiring Administrators at all levels, so whether starting out on your career path, or hoping to manage or operate at the highest levels, we will ...
-
Senior Administrator
Found in: Talent UK 2 C2 - 4 days ago
Apex Group Saint-Helier, United KingdomResidency5 years residency NOT requiredEmployerApex GroupClosing date02 April 2024Reference55726ContractPermanentHoursFull TimeSalaryNegotiableApex are looking a Senior Administrator within their private debt department who will join a team providing a full suite of fund administ ...
-
Fund Administration
Found in: Talent UK C2 - 3 days ago
Alter Domus Saint-Helier, United KingdomFund Administration & Governance Manager · Location: Saint-Helier, JE · ABOUT US · We are Alter Domus. Meaning "The Other House" in Latin, Alter Domus is proud to be home to 85% of the top 30 asset managers in the alternatives industry, and more than 5,000 professionals acr ...
-
Property Administrator
Found in: Talent UK 2 C2 - 4 days ago
Advance Property Management Ltd Saint-Helier, United KingdomResidency5 years residency requiredEmployerAdvance Property Management LtdClosing date07 April 2024Reference56052ContractPermanentHoursFull TimeSalaryNegotiableWe are seeking a highly organised Property Administrator to join our small but busy team. · Primarily supporting the Pr ...
-
Administrative Manager
Found in: beBee S2 UK - 5 days ago
CSC Channel Islands, United Kingdom Full timeIntro: · The Jersey team consist of three teams of administrators and a team of accounting staff as well as support and secretarial staff. Each of the administration teams manage their own portfolios of clients and structures. The fee earners within the teams are responsible for ...
-
Administrator - Fund Services
Found in: Talent UK C2 - 3 days ago
Ocorian Saint-Helier, United Kingdom Full timeJob Description · To provide support and assistance to a team of fund administrators in the provision of professional fund administration services to a variety of entities for which Ocorian Services Limited provides service and at all times comply with the Policies and Procedures ...
-
Client Compliance Administrator
Found in: Talent UK 2 C2 - 5 days ago
Apex Group Saint-Helier, United KingdomResidency5 years residency NOT requiredEmployerApex GroupClosing date01 April 2024Reference55714ContractPermanentHoursFull TimeSalaryNegotiableThe Role: · As an Administrator in the Client Compliance Team, you will support the Client Compliance Officers by primarily undertaking c ...
-
Manager - Fund Administration
Found in: Talent UK 2 C2 - 4 days ago
Apex Group Saint-Helier, United KingdomResidency5 years residency NOT requiredEmployerApex GroupClosing date01 April 2024Reference55718ContractPermanentHoursFull TimeSalaryNegotiableAs a Manager (Fund Administration), you will be responsible for creating and maintaining a high-performing team. You will be expected to ...
-
Data & Documentation Administrator
Found in: Talent UK 2 C2 - 3 days ago
Union Bancaire Privee Saint-Helier, United KingdomResidency5 years residency NOT requiredEmployerUnion Bancaire PriveeClosing date28 March 2024Reference56061ContractPermanentHoursFull TimeSalaryNegotiableAn exciting opportunity has become available for an individual looking for a varied role with no two days the same. Working in ...
-
Manager - Fund Administration (Real Estate)
Found in: Talent UK C2 - 3 days ago
Ocorian Saint-Helier, United Kingdom Full timeJob Description · **Please note, in addition to this Manager role, if you are a Senior Administrator or an Assistant Manager with proven Fund Admin experience, we would be keen to speak to you** · Purpose of the Job · To take responsibility for the administration of a limited po ...
-
Building service manager
Found in: Jooble UK C2 - 6 days ago
Dandara Channel Islands, United Kingdom FreelanceWe put our customers first, we empower our people, and we support the communities in which we build. · This full-time permanent position is to be based in our Jersey office, working as part of our technical team, with overall responsibility for the production of internal mechani ...
-
Assistant Manager
Found in: Talent UK C2 - 3 days ago
Ocorian Saint-Helier, United Kingdom Full timeJob Description · Purpose of the Job · Working closely with your team director, to take responsibility for the day-to-day management of a team of Fund Administrators taking responsibility for the administration of a portfolio of client funds and investment structures on Ocorian' ...
-
Senior Associate
Found in: Talent UK C2 - 5 days ago
Ocorian Saint-Helier, United Kingdom Full timeJob Description · Working closely with your Manager, deal with the day-to-day administration of a varied portfolio of client funds and investment structures. Maintain and develop a wide knowledge and understanding of fund administration, including that of regulated entities, ensu ...
-
Senior Associate
Found in: Talent UK C2 - 3 days ago
Ocorian Saint-Helier, United Kingdom Full timeJob Description · The successful candidate will report into the Manager or Senior Manager/Associate Director of Investor Services. The incumbent will work collaboratively and pro-actively within the established Global Funds team in Jersey, with a focus (but not wholly limited to) ...
-
Accounting Manager
Found in: Talent UK 2 C2 - 4 days ago
Apex Group Saint-Helier, United KingdomResidency5 years residency NOT requiredEmployerApex GroupClosing date01 April 2024Reference55719ContractPermanentHoursFull TimeSalaryNegotiableThe Role & Key Responsibilities: · Be responsible for managing a client portfolio including all aspects of administration & company secr ...
-
Customer Care Advisor
Found in: Talent UK 2 C2 - 6 days ago
Clarivate Saint-Helier, United KingdomResidency5 years residency NOT requiredEmployerClarivateClosing date11 April 2024Reference55947ContractPermanentHoursFull TimeSalaryNegotiableThe Trademark Customer Support Administrator acts as the principal support for the Trademark Teams Globally. The Trademark Customer Suppor ...
-
Associate Director
Found in: Talent UK 2 C2 - 5 days ago
Apex Group Saint-Helier, United KingdomResidency5 years residency NOT requiredEmployerApex GroupClosing date02 April 2024Reference55722ContractPermanentHoursFull TimeSalaryNegotiableThe Associate Director will support the business in the delivery of the operational & administration service to their clients. This is a ...
-
Manager - Private Clients & Family Office
Found in: Talent UK 2 C2 - 4 days ago
Apex Group Saint-Helier, United KingdomResidency5 years residency NOT requiredEmployerApex GroupClosing date01 April 2024Reference55713ContractPermanentHoursFull TimeSalaryNegotiableOur role · We are seeking a Manager to join our Private Client and Family office Team to run with the supervision, management and develop ...
-
Associate Director
Found in: Talent UK 2 C2 - 4 days ago
Apex Group Saint-Helier, United KingdomResidency5 years residency NOT requiredEmployerApex GroupClosing date02 April 2024Reference55729ContractPermanentHoursFull TimeSalaryNegotiableAs an Associate Director / Director, you will be responsible for overseeing administration obligations and the management of client relat ...
-
Director - Corporate Services
Found in: Talent UK 2 C2 - 4 days ago
Apex Group Saint-Helier, United KingdomResidency5 years residency NOT requiredEmployerApex GroupClosing date02 April 2024Reference55721ContractPermanentHoursFull TimeSalaryNegotiableThe Apex Group is looking for a Director - Corporate Services. Reporting to the Head of Corporate Services, Jersey, the Director will sup ...
Administrator (E) - Saint-Helier, United Kingdom - Ocorian
Description
Job DescriptionPurpose of the Job
To provide professional trust and company administration services to a varied portfolio of clients in Private Client, and at all times to comply with the Policies and Procedures of Ocorian Services Limited.
Main Responsibilities:
#LI-SM1
#LI-Hybrid
QualificationsCompetencies
All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful. These are:
