Admin Officer - London, United Kingdom - Central London Community Healthcare NHS Trust

Central London Community Healthcare NHS Trust

Verified Company

London, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

An exciting opportunity has arisen for an enthusiastic and dynamic admin support to join the vaccination team.

We are looking for a person who has a desire to work in the community with relevant transferrable skills to join the vaccination team in the delivery of the COVID 19 and the annual Flu Campaign to staff/patients.

If you feel that you have the relevant skills and experience to join the team, we would love to hear from you.

The post holder will provide a comprehensive and high quality administrative support to the Vaccination service.

The post holder will take responsibility for booking clinics, processing new referrals, updating waiting lists and communicating appointment related information to patients/carers.

Central London Community Healthcare (CLCH) is one of the largest community healthcare organisations in London and Hertfordshire, providing our services to diverse communities/boroughs in 11 London Boroughs - Barnet, Brent, Ealing, Hammersmith & Fulham, Harrow, Hounslow, Kensington and Chelsea, Merton, Richmond, Wandsworth, Westminster - and Hertfordshire.

Just as we care about our patients' wellbeing, we care about yours

We can offer you:

A comprehensive induction into the community service followed by a local induction to introduce you to the role
Single occupancy accommodation in Central London (we can help you find accommodation in London, support you with your deposit)
Support with gaining your driving license *T&C's apply
Car lease scheme *T&C's apply
Flexible working options
Annual travel card loan
Training, support and development in your career

At CLCH we appreciate and are proud of the diversity in the communities we serve and the workforce we employ.

Applications are open and welcome to anyone, regardless of your age, sexual orientation, ethnicity, religion, and disability.

We are proud to say that we follow the workforce race equality standard and 28% of our senior staff (8A and above) are from a BAME background.

CLCH also has active BAME and LGBTQI networks.

The post holder will provide a comprehensive and high quality administrative support to the Vaccination service.

The post holder will take responsibility for booking clinics, processing new referrals, updating waiting lists and communicating appointment related information to patients/carers.

The post holder will be required to type letters and fill out protocols using IT clinical platforms i.e. SystemOne.

Be able to input data and use Excel

Support temporary staff and support day to day running of the office.

To collect, process, distribute incoming mail.

General photocopying, faxing, scanning and filing of confidential and non-confidential information.

To utilise the relevant IT systems to enter and retrieve data ensuring all details are accurately recorded in a timely manner - using Excel and SystemOne.

Maintain and manage departmental filing systems including electronic.

To maintain health records as required and according to protocols. Book clinics and appointments and manage cancellations or amendments in a timely manner.

Work closely with relevant departments to ensure that notes are prepared and available and that necessary clinical information has been obtained in time for clinics, where appropriate.

Organise and maintain notice boards with relevant and updated information and coordinate the departmental learning resources.

To enter data, contribute to the collation and presentation of information for statistical reports and audits in a timely manner using Excel.

Create and maintain tables and spreadsheets to record and present information.

Use SystemOne for letters including other documents within agreed time scales and to agreed standards.

Please refer to the attached Job Description for full list of responsibilities