Jobs

    Personal Assistant - Filton, United Kingdom - Insignis

    Insignis
    Insignis Filton, United Kingdom

    Found in: Click to Hired UK C2 - 1 week ago

    Default job background
    Contract, Full time
    Description

    Location:
    Filton, UK


    Company:
    Commercial Division


    Job Description:


    We are seeking a dynamic individual to join our esteemed team within the UK Commercial division as an Executive Assistant to the UK National Representative and Head of Filton Site.

    This pivotal role based in Filton will involve providing direct support to key leadership personnel and contributing to the efficient functioning of our operations.


    Key Responsibilities:


    Serve as a Personal Assistant to the UK National Representative and Head of Filton Site, ensuring their schedules are optimally managed and supported.

    Manage travel arrangements and expenses efficiently, ensuring adherence to company policies.
    Maintain and organize diaries, coordinating meetings, and taking comprehensive minutes.
    Provide administrative and logistical support, including ad-hoc project assistance.
    Coordinate visitor bookings and taxi arrangements for external and transnational guests.
    Assist in end-to-end purchasing processes, particularly utilizing Click and Buy system.
    Support monthly reporting and standard presentation preparation

    General Requirements:
    Uphold integrity and discretion with sensitive company information.
    Demonstrate commitment to highest standards of Ethics & Compliance.
    Embrace digitalization and adapt to evolving work practices.
    Foster connections with counterparts in Broughton and international locations

    Desired Skills and Qualities:
    Excellent communication skills, both written and verbal.
    Ability to efficiently organize and prioritize tasks, managing multiple responsibilities simultaneously.
    Familiarity with internal organizational processes and tools.
    Strong problem-solving abilities and resourcefulness.
    Collaborative mindset, functioning effectively within a team environment.
    Willingness to voice opinions and concerns constructively.
    Capacity to remain composed and effective under pressure
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