Contract Administrator - Portsmouth, United Kingdom - Corrigenda Ltd

Corrigenda Ltd

Verified Company

Portsmouth, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Contract Administrator

Permanent / 40 hours per week (Monday - Friday)

Location:
Based at Portsmouth

Job Summary
Corrigenda are looking to recruit an enthusiastic Contract Administrator.

This is a busy role with key focus on ensuring that planned maintenance visits are completed, and that supporting documentation is checked and updated on our client database.

This primarily involves updating and maintaining client asset information and records, but will also include liaising with contract managers, engineers, external contractors, and client sites to resolve issues and queries.

Key Responsibilities include (but not limited to)

Update and maintain assets & records ensuring all required documentation is completed and uploaded to Corrigenda's and the client CAFM system in a timely manner
Update client CAFM systems with work update for in house and subcontracted works as required to produce client monthly reports
Schedule inhouse engineers and specialist subcontractors to attend jobs, arranging access requirements directly with site and populating the resource planner
Liaise with contract managers, engineers, and external contractors to ensure that paperwork and reports are received on time and completed to the correct standard
Reviewing the accuracy of the maintenance plans and ensuring jobs/orders have been raised correctly
Assist with providing accurate information for management reports
Raise purchase orders for materials and subcontractors
Assist with other work activities when required and provide team cover during holidays/sickness
Any other tasks, within capabilities, as instructed by line manager

Knowledge, Experience and Skills

Excellent attention to detail
IT literate must be confident in all Microsoft Office Packages particularly Excel
Ability to prioritise and work under pressure
Ability to work as part of a small team to become a 'Team Player' whilst demonstrating initiative and ability to work independently
Previous experience in using CAFM systems for call handling and task logging
Previous experience in quality assurance and/or compliance
Excellent written and verbal communication skills
Confident when speaking on the phone
Previous experience working in a facilities role

Package