Administrator - London, United Kingdom - Hunter Merrifield

Hunter Merrifield

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Merrifield Consultants are thrilled to partner with an
International Membership Organisation to recruit an LPD Administrator to cover a maternity leave.

Job Title:
LPD Administrator

Reports to:
Head of Divisions Administration

Salary:
£26000/annum - pro rata

Hours 9:30 AM to 5:30 PM
Hybrid: 2 days a week in the office.
Maternity cover until August 2023

This specific role manages the day-to-day administration of the Legal Practice Division (LPD), including providing support to the Division Senior Officers, the Council and Section Board Members, Committee Officers, and the Divisions Director.

Key Accountabilities:

Maintaining an overview of all Legal Practice Division (LPD) activities, through active involvement and liaison with Division, Council and Committee Officers;
Maintaining an overview of all activities of the Section of Energy, Environment, Natural Resources and Infrastructure Law, through active involvement and liaison with Section and Committee Officers;
Producing and distributing reports, memos, agendas and minutes for LPD Officers, LPD Council and Council and Committee Officers', SEERIL Officers and SEERIL Council meetings;
Preparing and proofreading LPD copy for the Annual Conference programmes (preliminary and final);
Monitoring LPD budget, including informing LPD and Committee Officers of the status of budgets when requested, and processing expenses;
Maintaining and updating the LPD policy handbook, in coordination with SPPI/BIC Administrator;
Managing the process of LPD Council and Committee nominations and appointments;
Ensuring that Committees operate within approved policies, providing guidance and advice as necessary;
Proofreading of Committee Newsletters and Conference programmes;
Reviewing and providing a copy for LPD webpages on the website;
Reviewing and providing LPD copy for various publications and materials;
Administering LPD Conference Quality Fund
Other administrative support Division Director as needed;
Providing administrative support to LPD Advisory Groups/ Task Forces;
Maintaining officer records on the database and distribution lists for mailings
Processing expenses

The successful Administrator could possibly need to travel to their mid-year conference outside of the UK in May 2023 which could be up to 3 days.

Skills and Experience

Proven track record in formal minute taking;
Substantial experience in prioritising and managing own work load/coordinating/managing projects etc; juggling different priorities etc, tracking activities, managing tasks
Proven track record in detailed, accurate and timely administration;
Experience in drafting memos and reports for senior review;
Experience in scheduling formal and informal meetings and creating formal agenda;
Experience with senior professionals.
Excellent, professional written and verbal communication skills in English;
Competence and advanced knowledge in using MS Office (particularly Word, Excel and Outlook) Teams and Zoom.
Experience with database work or data entry

To find out more and to apply, please get in touch with Akash Mahmud at Merrifield Consultants.