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    Senior Procurement Officer in Cardiff - Cardiff Community Housing Association

    Cardiff Community Housing Association
    Cardiff Community Housing Association Cardiff, United Kingdom

    3 weeks ago

    Default job background
    Full time
    Description

    As a Senior Procurement Officer, you will be an integral part of out team, working closely with key stakeholders across the business managing and driving the end-to-end procurement process for goods and services on behalf of CCHA. Responsible for the management of the association's contracts and contractors registers. The role supports all teams within the organisations to ensure compliance with procurement legislation.

    How your role fits within our team

    At CCHA, we are #oneteam because we know that working together creates better outcomes for our customers. We want to highlight how your role fits within our business to get you off to the right start in being part of our #oneteam.

    This role holder is pivotal in driving value for money in all You will have the opportunity to drive value for money in all procurement activities across the association and reporting on all savings.

    You will form part of the ICT & procurement team, where you will provide support to the Head of ICT& Procurement.

    Key Responsibilities

    Service Delivery

    • Provide procurement guidance and support aligned to the association's strategic and operational requirements, through best practice.
    • Provide expertise on all aspects of procurement, including contract specifications, tendering process and procurement frameworks. Ensuring all frameworks are aligned to financial regulations.
    • Ensuring any procurements are aligned to the association value for money strategy, identifying efficiencies and improvements across the association.
    • Manage, review and update the approved supplier list. Responsible for any additions of removals. Liaising with all teams within associations to regularly review.
    • Proactively planning and carrying out supplier market testing and benchmarking. Evaluating performance to ensure suppliers are meeting the service level agreements and the expectations of the association. Coordinating contract management reviews.
    • Ensuring the associations contracts register is up to date and is effectively used.
    • Develop and maintain strong working relationships with customers and stakeholders.
    • Work with related consortia and frameworks arrangements to obtain best value for money and access to relevant contractual documentation.
    • Liaise with external contractors and partner agencies to collate information in relation to CCHA's contracts and community benefits.
    • Horizon scanning or future changes in procurement legislation and coordinate any changes.
    • Working with other teams to create and manage suite of KPI's to monitor and evaluate ongoing contracts.
    • Support and coordinate contract dispute resolutions. Liaising will all relevant parties and develop any actions plans of agreements.

    Leadership

    • Leading and motivating all staff, providing coaching, training, and development opportunities to enhance their skills and capabilities on procurement.
    • Leading and supporting the residency involvement teams, ensuring their input into the association's programme of procurement.

    Skills

    We'd like you to bring the following skills to this role. We always aim to create a culture of belonging, so if you have skills which aren't listed below but would be of benefit, we will consider/value these, too, because bringing your unique self to CCHA is what we are about.

    • Professional procurement qualification (CIPS) – CCHA would support CIPS qualification.
    • Experience of running tenders in line with the Public Procurement Regulations, OJEU and all other relevant legal/regulatory requirements.
    • Proven knowledge of tendering and contracting processes.
    • Proven knowledge of construction contracts and tendering process.
    • An understanding of procurement within the housing sector.
    • A sound working knowledge of good practice techniques across category, contract and supplier management.
    • Experience of partnership and collaborative working.
    • Experience of managing contract dispute resolutions.
    • Experience of setting up and monitoring contract KPI's.
    • Knowledge of GDPR and data sharing agreements.
    • Experience working with contract frameworks and consortiums.
    • A sound working knowledge of financial regulations in relation to procurement frameworks.
    • Work under pressure, working to tight deadlines and delivering services to meet targets.
    • Methodical approach to work, with strong analytical ability and attention to detail.
    • Strategic thinking, developing new techniques and creative solutions.
    • Excellent financial and written skills.
    • Ability to multi-task and manage a changing workload.
    • Effective, positive communicator with the ability to communicate with a diverse range of customers.
    • Strongly analytically, with well-developed problem-solving skills.
    • A positive team worker who recognises the differences in others and working together to deliver for the team.
    • Ability to work flexibly & adapt to change easily.
    • Ability to follow systems and procedures.
    • High attention to detail and accuracy.
    • Accountable for working within all organisation policies and procedures consistently.
    • Proactivity horizon scanning for changing procurement legislation.
    • Flexible to attend organisational events on occasion outside standard working hours as and when required.
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