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    Finance Assistant - Glasgow, United Kingdom - Taylor Hawkes Ltd

    Taylor Hawkes Ltd
    Taylor Hawkes Ltd Glasgow, United Kingdom

    1 month ago

    Taylor Hawkes Ltd background
    Full time
    Description
    We are looking for an experienced Clerk for a busy, but very interesting creative production company. They are located near Glasgow City Centre (Southside).

    Duties:
    • Purchase Invoices - Print and scan Purchase Invoices on to Auto Entry
    • Match Delivery Note to Invoice
    • Process Purchase Invoices through Clarity Software (Training Given)
    • Checking Invoice against the Purchase Order - entering prices and information that has been missed, finding out Job number if not on PO and coding Invoices with Nominal Code.
    • Once the invoices have downloaded onto Auto Entry, enter the nominal code, PO number, and short description for each invoice and transfer to Xero.
    • Checking Suppliers Statements - Requesting copies and reconciling the Purchase Ledge to Statements
    • Preparing a list of Suppliers payments submitting to Director for approval
    • Raising Purchase Orders
    • Updating Clarity Prices and adding notes to system
    • Matching Sales & Purchase payments on Xero
    • Processing job bags through Clarity and transfer to Xero.
    • Petty Cash - Keeping a record of transactions and reconciling at end of month.
    • Going to the Bank to get Petty Cash
    • Credit cards - Processing all Credit card invoices through Clarity, checking prices/ job numbers and coding, reconciling against the Credit Card statement.
    • Payroll - Checking clocking in system reports. Pulling together Overtime Sheets and sickness and entering on to monthly spreadsheet
    • Applying for CSCS cards, booking training courses
    • Assisting with ISO - Updating training Matrix, uploading Certificates on to system, PPE, Vehicle & Machinery Maintenance
    • Answering Phone
    • Reception duties
    • Incoming Mail
    • Outgoing Parcels - either booking collections, or going to the Post Office
    • Sorting out cash for subsistence envelopes for staff working away
    • Yearly reviews of Gas, Electricity, Vehicle Recovery
    • Dealing with the cleaning company contract.
      Requirements
      • 3+ years' finance experience
      • Excellent communication
      • Self starter who can take the initiative
      • Xero experience preferred
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