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    Deployment Hub Support - Aberdeen, United Kingdom - Petrofac

    Petrofac
    Petrofac Aberdeen, United Kingdom

    3 weeks ago

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    Description

    Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world's leading energy companies.

    We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination.

    The world is re-thinking its energy supply and energy security needs; planning for a phased transition to alternative energy sources. We are here to help our clients meet these evolving energy needs.

    This is an exciting time to join us on this journey.

    We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week.

    We have an exciting opportunity for a pro-active individual with a can do attitude. This position may ideally suit an individual currently working in an admin type role or someone starting out who has Microsoft suite capabilities i.e. – word, excel, P/P.

    The individual should have a good eye for detail and be motivated by working to deadlines and prioritising own workload to meet these.

    Are you ready to bring the right energy to Petrofac and help us deliver a better future for everyone?

    JOB TITLE: ADMIN ASSISTANT

    KEY RESPONSIBILITIES:

  • Take personal responsibility for safety and adhere to Petrofac's "Nine Life Saving Rules".
  • Contribute to Deployment Hub strategic plan to achieve business excellence
  • Carry out Root Cause Analysis (RCA) on queries and identify relevant solutions
  • Follow up on issues with the relevant functions to ensure issue is being resolved
  • Complete and provide reports for the business within the relevant business systems i.e.PBi
  • Carry out expense audits timely and identify improvements within this process
  • Implement Continuous Improvement solutions based on data analysis
  • Support the onboarding process for offshore employees including direct access for all systems, carrying out troubleshooting and working with IT management to address issues
  • Support the development and implementation of the onboarding process for Deployment Hub employees
  • Participate in the on call rotation
  • Support the implementation and improvements to Standard Work Instruction based on feedback and data analysis
  • The above is an outline of key duties and accountabilities, rather than an exclusive or exhaustive list of responsibilities.
  • The post holder is expected to undertake any tasks which may reasonably be expected within the scope of the position.

    • ESSENTIAL QUALIFICATIONS AND SKILLS:

  • Ability to capture and analyze data and group in themes
  • Ability to understand how the reoccurring themes can be prevented
  • Working knowledge and experience of HR, recruitment, pay / expense systems and tools preferably within Petrofac but not essential
  • Experience of using Excel or other similar tools to capture and manage data
  • Fluent in use of excel for reports including use of graphs and pivot tables
  • Experience of Power Bi dashboards and analysis of data
  • Ability to work in a fast-paced environment and work efficiently with high volumes
  • Ability to work on own initiative
  • A proactive attitude and aptitude for taking on tasks
  • Ability to work as part of a wider team
  • Ability to organize and prioritize workload
  • Ability to solve problems efficiently and communicate results
  • Ability to identify solutions for improvements

    • #LI-JN1

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