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Reigate

    Disability Services Business Support Officer - Reigate, United Kingdom - YMCA East Surrey

    YMCA East Surrey
    YMCA East Surrey Reigate, United Kingdom

    4 weeks ago

    Default job background
    Full time
    Description

    Main Responsibilities:

    Duty Officer:

    – Opening and closing of the Sovereign Centre, depending on shift, and ensure the safety of the area in adherence with YMCA procedures.

    – To ensure Health & Safety procedures are followed, i.e. fire evacuation, safety of facility users, assisting with any accidents that occur and giving first aid if needed.

    – To follow YMCA safeguarding policy to ensure that vulnerable adults and young people are properly protected.

    – Setting up/down rooms for hire including equipment, checking for damage and ensure it is safe to use.

    – Overseeing rooms and facilities, general tidying and ensure all areas are safe including storage and outside spaces.

    – Assisting with reception duties including taking payments for activities, answering visitor enquiries and promoting YMCA services.

    – Answering the telephone and deal with enquiries or forwarding on to appropriate Team.

    – Complete food safety and hygiene checks, maintaining records as required.

    – Fire warden duties

    – Dealing with any incidents whilst on duty and recording on My Concern.

    – Supporting Teams who run services in the centre

    – Act as concierge as necessary.

    Building Administration:



    – Identifying any maintenance needs and logging requests via Pyramid, progressing outstanding works and overseeing any works being undertaken when on site.

    – Maintain supplies of the centre's cleaning and household products by running efficient stock control and cost-effective purchasing of supplies.

    – Re-stocking and purchasing of first aid supplies, keeping all kits full and in date.

    – Supporting Hirers with enquiries, invoices, hold agreements and dealing with bookings.

    – Maintain the Sovereign Centre calendar for all bookings.

    – Complete building inductions, maintain key presses and up to to date key holder list.

    – Ensuring DO pack, PEEP forms and building risk assessments are reviewed and kept up to date.

    – Create, fill and distribution of monthly DO rota for the centre.

    – Keeping Sovereign building paperwork and on-line folders safe, secure and up to date.

    – To support and promote all services which run from centre as required.

    – Attend and participate in relevant internal/external meetings and forums related to the CYP services activities.

    – Supporting the wider work of the Association including charity events.

    – Any other duties required within the grade and renumeration of the role.

    – We are committed to safeguarding and promoting the welfare of children and young people/vulnerable adults. This role will require an enhanced DBS disclosure (with barred children/vulnerable adults). We require you to understand and demonstrate this commitment and attend any required training.

    Job Purpose:We are looking for a competent and reliable person to undertake a range of duties to ensure the safe and smooth running of the YMCA Sovereign Centre. You will be the Duty Officer; responsible building security and building related admin tasks. You will also cover reception and deal with general enquiries. A commitment to friendly, customer-focus service is essential.

    Hours of work:Av 26 hours per week. Monday to Friday 4:30pm - 9:00pm and 2 Saturday per month (Except August) 8:00am - 5:00pm (with 1 hour break)

    Easter & Summer School Holidays: Tuesday to Friday 9:00am - 5:00pm (with 1 hour break)

    Location : YMCA Sovereign Centre, Slipshatch Road, Reigate, RH2 8HA

    Annual leave: Five weeks (pro-rata) plus bank holidays. Holidays increase after two years' service to a maximum of five weeks pro-rata after six years' service. The holiday year runs from 1 April to 31 March each year.

    Benefits: Free Gym Membership: The post holder will be entitled to free use of the YMCA East Surrey fitness centre in Redhill and half price YMCA childcare for dependents.

    Free Parking : There is free parking available at The Sovereign Centre and at all our delivery site. YMCA East Surrey also operates a Bike to Work Scheme.

    Pension Scheme: There is a YMCA East Surrey pension scheme - details available on request.

    Closing date & interviews:

    Closing Date: Thursday 13th June 2024

    Interviews are scheduled : Week commencing 17thJune 2024

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