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Office & Facilities Assistant Entry Level - South East London, United Kingdom - Page Personnel Secretarial & Business Support
Description
A hands-on, active role in a dynamic business.The successful candidate will enjoy a fast-paced day, moving around the building through-out their day, performing daily tasks, undertaking basic maintenance, responding to urgent requests and keeping everything running smoothly.
Client DetailsWe are a critical issues firm; We advise the world's leading companies on how to navigate the critical issues they face and engage with their critical stakeholders.
Our purpose is to help our clients play their role in the world more successfully.We help the leaders of the world's great value-creating organisations operate successfully across the increasingly complex and fast-changing arenas of finance, politics and society at large.
DescriptionResponsibilities:
Knowledge of the building, meeting rooms and areas
Very basic repairs and building maintenance including light bulb replacement, furniture repairs, hanging pictures etc. - All of which can be taught.
Daily replenishment and stocking of kitchens
Daily housekeeping checks, rectifying issues where possible and/or escalating to the Facilities Manager and/or the relevant contractors/suppliers
Placing call outs and working with contractors for office repair and refurbishment items
Managing site visits and acting as supplier point of contact
Logging and chasing work orders
Managing supplier invoices and approvals
Ordering supplies, for example electrical, stationary and food delivery
Maintaining security passes and fobs for access control and intruder alarm systems and creating reports, when necessary
Assistance in office moves and furniture moves as and when required
Daily inspections for general tidiness and cleanliness; especially in the client facing side of the building
Covering Switchboard when required
Carrying out the weekly fire alarm test and keeping records up to date
Periodic assistance in carrying out Health & Safety checks - All will be taught
Ensure all incoming and outgoing post/courier packages are dealt with in appropriate timescale
Replenishing toner cartridges
Reviewing CCTV footage when there is an incident, and managing footage as necessary
Other duties as instructed by the Facilities Manager, and to cover colleagues in the Facilities team during periods of leave
Out Of Hours work will be required at times - Any overtime is paid double.
Hours of Work:
Mon-Fri (Rota basis- Usual weekly rotation)
7am - 4pm | or | 8am - 5pm
Profile
Background/Qualifications
Professional attitude, tone and welcoming manner
The ability to work effectively as part of a team
Proven experience within a strong customer service environment
Basic Maintenance and DIY abilities
High quality interpersonal skills, with good written and spoken communication skills
Self-disciplined and able to work on own initiative with the ability to make decisions without referral to line manager
Computer literacy, including competence with the Microsoft Office suite including Word and Outlook, Basic Excel
This role will require you to be on you feet a lot, regularly walking around the building etc, we are looking for a candidate who is comfortable with this
Job Offer
You will receive a generous salary up to £33,000 and benefits including but not limited to:25 days holiday + Bank Holidays
Private Medical
Life assurance
Family leave
Daily free breakfast
2x a week free lunches
Progression pathways within the business
Season ticket loan
Cycle-scheme
Sports clubs
EAP
Headspace
and many many more
Hours of Work:
Mon-Fri (Rota basis- usual weekly rotation)
7am - 4pm | or | 8am - 5pm
Please be aware that this role may require you to work the occasional weekend (twice a year)
