- Respond to all employee queries in a timely, professional and efficient manner e.g. employment references, HR system queries, automated notifications and password resets, etc.
- Organise and maintain up-to-date employee files and ensure all documents and systems are updated accurately on behalf of the People team.
- Manage and organise the People server/drive and ensure that a clear and logical filing system is in place.
- Support with employee ADP accounts and handle any other system related technical issues and escalate to the ADP Team if they cannot be resolved locally.
- Handle probation review administration and tracking, chasing line managers and alerting the People Business Partners as and when is necessary.
- Oversee the people inbox throughout the working day, ensuring that queries are responded to within the SLA timeframes, tagged/escalated to colleagues within the department etc.
- Handle and respond to People queries from line managers and employees whether that be on email, face-to-face or via the telephone/Teams.
- Create contracts, letters (such as for floats) or addendums for review and approval by the People Advisor and issue to employee once approved/signed; usually via DocuSign.
- Monitor and collate new joiner reference requests and ensure they are returned before the end of the new joiners' probation period.
- Monitor and instigate new or renewal DBS, SC and BPSS applications when required.
- Use the relevant Teams channels to update the wider People Team of specific news e.g. new starters, leavers, employee changes etc.
- Update trackers with accurate information e.g. payroll, starters and leavers and addendums/changes.
- Assist Compensation and Benefits Manager by providing relevant employee information e.g. starters, leavers, absences, changes etc.
- Administer and update the SharePoint People site including HR policies.
- Liaise with IT and other key stakeholders in the business, as to ensure that internal systems and processes are kept in step with the people changes.
- Support Recruitment by screening CVs of applicants.
- Review and distribute company information/updates and documentation in digital formats as and when required (e.g., email and SharePoint).
- Assist the Recruiter in planning and organising career fairs and special events.
- Maintain high levels of confidentiality throughout the completion of tasks.
- Studying towards a bachelor's degree in Human Resources Management or similar field.
- A working knowledge of MS Office or database systems, HRIS and ATS would be desirable.
- Familiar with full-cycle recruiting.
- Basic understanding of employment legislation through studies or work experience.
- Excellent planning and organisational skills.
- Exceptional verbal and written communication skills.
- Ability to manage and handle multiple tasks.
- Outstanding problem-solving skills.
- A reliable attention to detail.
- Strong work ethic and a display of motivation and drive.
- Good time management skills.
- Ability to work both within a team and independently.
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People Placement Student - Sunbury-on-Thames, United Kingdom - Kinly
Description
We are seeking an enthusiastic People Placement Student to join our People Department for a 12 months placement. In this role you will support our People department in all of our day-to-day operations, assisting in various tasks including People administration, payroll, recruitment, selection, onboarding and employee training and development
You will also be responsible for updating our employee records with new hire information, screening CVs, and scheduling interviews. We are looking for some who therefore exudes exceptional organisational and planning skills, that is a self-starter but who can also effectively work independently and as part of a team. Previous human resources or recruitment experience would be desirable and having a strong interest in this field is a must.
Duties and Responsibilities
Skills Profile
If you are selected for interview, and need any reasonable adjustments made for your interview, please let the Talent Acquisition team know, at the point of scheduling.
About Kinly
Kinly is the globally trusted AV and UCC technology advisor to world-class organisations. Our solutions drive maximum collaboration, engagement and productivity to enable a world where people can work together, from everywhere. Our people are unified by a passion for helping teams achieve their workplace communication and collaboration goals, irrespective of complexity, location or project size. We design, engineer and support audio visual and collaboration technology solutions that add real business value and deliver exceptional user experiences, every time.
Why Kinly?
We are experienced: When you join our family you'll be part of a multi-award-winning team made up of the industry's most innovative professionals.
We are proven: The world's leading global businesses rely on us to deliver secure and reliable meeting experiences. Come with us on our journey.
We are independent: We partner with the world's best AV vendors to deliver our customers unrivalled access to cutting edge technology tailored to their exact needs.
We are global: You'll be working with alongside the world's leading brands and supporting them on high-profile, international projects.
Equal Opportunities:
Kinly is committed to providing equal opportunities in employment, all qualified applicants will receive consideration for employment without regard to sex, age, gender identity, pregnancy, colour, race, national origin, sexual orientation, disability, religion or any other 'protected characteristics. We welcome your application.
