Personal Logistics Co-ordinator - Aberdeen, United Kingdom - Saipem Limited

Saipem Limited

Verified Company

Aberdeen, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Afternoon.

We have a new requirement for a
Personnel Logistics Co-Ordinator within our
ROV Aberdeen office

Details are as follows:

Start date:
ASAP

Duration:
Contractor Temporary, Full Time

Hours: 37.5 Hours Per week

Salary/rate:
Please provide individual rate expectation, PAYE

Ref: 1419/2021

Please be aware:
We are also open to a school leaver/admin person that we could train up also.

The successful incumbent will be responsible for:

Personnel Logistics Focal Point for allocated vessels, ensuring that the Department Managers, Offshore Personnel and the Personnel Logistics Team are kept updated with vessel specific mobilisation/visa procedures and to manage all aspects of personnel logistics specific to said vessel
Check and ensure that all offshore certification is in date prior to mobilisation; Inc but not limited to ;Passport, Seafarers ID, Offshore Survival Training Certs (BOSIET, FOET, STCW, OLF, Bidletoid, EBS and CAEBS), Medical Fitness Cert (OGUK and Saipem Medical), Yellow Fever Cert
Check offshore certification following demobilization to establish if any offshore training is required prior to remobilization
Work closely with the HR Team to ensure that offshore training/medical refreshers are booked in a timely manner, in accordance with offshore mobilisation dates
Ensure all travellers have Travel EProfile Set up and that Personal Details are kept updated
Book and manage all travel (flights/car hires/hotels/trains) with the company Travel Management Company (TMC), ensuring Travel is arranged as per contractual and operational requirements and in line with Saipem Work Instructions
Create and issue COVID Travel Letters and provide COVID Travel Advice as per the travel updates received from TMC to accompany On/Off-Signers Travel, to ensure no delays to mobilisations / demobilisations
Update the Offshore Personnel Tracker (Teams)
Update HR Headcount Report to record Vessel Movements (On-Off rotational dates)
Ensure that the Personal Details Staff List is kept up to date with crew's travel preferences
Ensure that all updates to Personal Details for offshore personnel are on passed to HR for processing
Manage premobilisation COVID testing / Completion of Health Screening Questionnaires and work closely with the SSC-Medicals Team to ensure that appointments for UK Staff Personnel, as required are booked in a timely manner
Manage and request client specific training for offshore personnel via the Training Dept, as required
Arrange meet and greet with Agents as per quarantine arrival/crew change dates
Assist with all visas/work permit requests as required and ensure that the visa spreadsheets and visa tracker is kept updated at all times
Provide updates to relevant departments with regards to personnel under their head count
Provide assistance with personnel movements to the wider HR team, liaising with recruitment officers regarding new personnel
Be part of the On Call rota, dealing with all out of hours queries from vessels and personnel (Cover Thursday to Thursday)
Carry out any other ad hoc duties as required by the Personnel Logistics Supervisor and or HR Supervisor
Cover, as required for members of the Personnel Logistics Team during absence periods (to include sickness), as and when required
To become familiar with and to maintain awareness of Saipem's current requirements and where applicable, the latest Industry Codes and Standards including statutory rules and regulations
To ensure that all activities are carried out in a manner consistent with Saipem's policy on health, safety, quality and environmental matters in accordance with Saipem specific procedures.
To ensure his/ her own safety and that of others is not compromised or placed at risk.

You should have the following experience:

Required_
Experience of working within a Personnel Logistics Department (Within the past 2Years)
Strong organisation skills with a good ability to prioritise and work to deadlines
Knowledge and experience of working within the oil and gas industry
Understanding and appreciation of the offshore industry training/certification requirements
A high level of confidentiality with excellent interpersonal and customer facing skills
Strong communication skills both written and verbal
Numerate
Ability to cope with change in a busy working environment
Ability to work well within a team
Flexibility and willingness to learn
Desirable_
Experience of working within a Personnel Logistics Department
Knowledge and experience of working within the Oil and Gas Industry

Benefits:

Casual dress
Flexitime
Free parking
Work from home

Schedule:

Monday to Friday
Overtime

COVID-19 considerations:
As per Usual Health and Safety procedures set out with our Companies directives. Sanitizing station available at Main Reception upon entry.

Ability to commute/relocate: