Janine Little Wilkins

Successfully provide Executive Support / Admin Management roles to various companies and Executives in Financial Services, Technology, PR, Ratings, Import/Export/ Trading markets locally and Internationally.

PA/Business Executive Support |Safe as Houses Care | United Kingdom-fully remote |April 2022 – Current
Assistant to the Head Children’s Service sector - BDM and Head of the Procurement Team
❖ Liaising with key company employees to obtain the necessary details to complete our Mini 4 eye process. ❖ Performingallprocurementactivitiesincludingpreparationofoffersavailandinsurancereports.
❖ Liaising with our marketing department and creating brochures for our LinkedIn advertising.
❖ Running Property Data and Caterwood reports and updating Monday.com.
❖ Developing strong relationships with business stakeholders and strategic supply partners to improve business. ❖ Creating policies and procedures for risk management and mitigation.
❖ Arranging travel, accommodation, transportation, and events and workshops.
❖ Diary/Email management and all general business support throughout the whole team.
❖ AttendingBi-monthlyin-personteammeetingsinScotlandHeadoffice’s Temporary:
Executive Support |Brighton and Hove City Council | Brighton United Kingdom |April 2021 – Oct 2021
Assisting the Assistant Director City of the Environment
❖ Diary Management and all general office admin requirements. ❖ Raisingpurchaseordersandinvoices.
❖ Minute taking at meetings via MS Teams.
❖ Dealing with councilor’s enquiries and complaints.
❖ Assisting with setting up of new joiners and HR Administrative requirements.
Office Manager |Exchange Capital Partners| Redhill United Kingdom |November 2020 – March 2021
❖ Mainfunctionwastoassistthemwithadministrativeandoperationaltasksduringaperiodoftransitionwhenoneofthe senior Directors was leaving the business.
❖ Also assisted with foreign exchange reporting using advanced Excel techniques and payroll. Various short-term Temping positions in the United Kingdom |June - October 2020
Permanent:
Alefro | Assistant Operations Manager|1 September 2016 - 30 April 2020
Founded in 2007 in Johannesburg Alefro has become a well-known Trading House in Dairy Products and Ingredients for the food and feed industries in Sub-Saharan Africa. With an extensive customer base throughout Africa and representing various international producers and suppliers, Alefro is a prominent global and regional importer and exporter, with depth knowledge of the dairy and ingredients industries, offering full supply (cold) chain solutions.
Reporting to CEO:
Import/ Export Logistics duties
❖ Core responsibility was to ensure all international and national suppliers timeously submit import copy and original documentation.
❖ Co-coordinating third-party logistical services such as the collection and drop off orders between Cape Town, George, Johannesburg, and Pretoria as well as coordinating the third-party logistical services for cross-border transactions.
❖ Applying for import permits/dispensation letters with all admin procedures Ensuring V-numbers are certified and update to date in file for various orders monitoring, tracking, and updating ETA for various shipments.
❖ Invoice of orders or deliveries daily and international transactions -(Working closely with FNB Business Account).
❖ Reconciling with the accountant once a week including company expenses.
❖ Randomly attending onsite inspections for cross-board transactions
❖ Assisting with Marketing Strategies within Company I.E. Facebook, Instagram, Google, and Business cards.
❖ Sourcing of food and feed ingredients for new clients and existing clients
❖ Managed and sourced the administrative assistant who reported directly to me. Stakeholders and regulatory communications and liaison
❖ LiaisingandtravelingtotheDepartmentofAgricultureinJohannesburgandPretoria,ensuringthatthebookingofthe Veterinary inspection is booked and done in accordance with import regulations into Zimbabwe.
         Confidential CV of Janine Little

❖ Liaising with JCCI for online certificates for various cross-border transactions.
❖ Liaisingwithallvariousstakeholderstoensuredealdelivery(i.e.,clients,clearingagents,manufacturers,and
government departments.
❖ Liaising directly with warehouse managers for the company’s weekly stock take report and deliveries.
Travel
❖ Local and international travel to various food trade fairs and regular visits to clients and farms. Key achievements
❖ SuccessfullytransitionedfromanExecutiveAssistantcareerintoExecutiveOperationsManagementintheimportand export field.
❖ Custodian of the operational process to ensure that all concluded deals are received/delivered timorously.
❖ Successfullyunderstandingregulationsanddeliveringaccordingtothebusinessrequirementsintermsofcompilingthe
import and export applications and certified documentation.
❖ Forgoingproductiveandsustainablerelationshipswiththerelevantgovernmentdepartmentsandothervarious stakeholders.
❖ Troubleshootandsourcesolutionstoensurecross-bordertransactionstakeplaceandaredeliveredandreceived accordingly.
❖ Assisted the company with HR requirements as sourcing candidates and screening and onboarding of new staff.
❖ Attended the Dubai Food Trade fair in November 2016.
Prime Letting Services |Office Manager & Personal Assistant|1 June 2014 - 31 August 2016
Prime Letting Services is an independent residential property letting and management company, offering high-quality and professional services to property owners and tenants.
Reporting to the COO & Asset Manager, responsibilities included:
❖ Travel management, visas, expense reconciliation
❖ Procurement -Stationery, printers, groceries, managed stock levels and marketing material posters, flyers, business cards
❖ Financial-managedprettycashandwagesfortheconstructionstaff,monthlyrecons;COOmonthlyexpensesandpetrol slips; office rental payments
❖ Managedthelogisticsofstaffandyear-endeventsinlinewithpolicyandplanningdiaryandcalendarmanagementfor COO and assisted the CEO from our Cape Town branch from time to time.
❖ Fleet Management- Motor Insurance and Licenses, repairs, and vehicle services
❖ Liaised with IT consultant for general office IT needs.
❖ OfficeMaintenance-Landlordcommunication,arrangedrepairswhenrequired,andlookedafterstaffcellphone contracts with Vodacom when required.
❖ Healthy and safety compliance - ensured that the office complied with the health and safety regulations.
❖ GeneralTeamsupportandassistanceandwasabletomakeuseofthecompanyvehicleforrequiredofficetasksas
and when need be.
❖ Managedthedomesticworkersanddriversastheyreportedintomeaswellasourreceptionist-Performance management.
❖ Organizedteamweeklybreakfastandonceamonthbraai's Key achievements
❖ SuccessfullyprovidedexecutivesupporttotheCOOandAssetManagertransitionintoanOfficemanagementposition and assisted a team consisting of 35 employees.
❖ EfficientexecutionofHRresponsibilitiesincludingrecruitmentandscreening,fingerprintbookingandcriminalchecksand onboarding of new staff members, and performance and disciplinary procedures.
South Africa & Australia | Temporary Positions | 2013 - 2014
❖ Receptionist/Secretary, Avent Technology Solutions, North Ryde, Australia, March 2014
❖ Executive Assistance |PA Support to Board of Directors, RentWorks, Bryanston, Aug-Dec-2013 ❖ Personal Assistant to the MD, Ogilvy & Mather South Africa, May-July 2013
    Confidential CV of Janine Little

Home of Living Brands | Executive Assistant to MD | December 2011 - April 2013
Amalgamated Appliances Holding Limited (AMAP)is a focused group specializing in importing, exporting manufacturing, and distributing branded household electrical and electronic goods and equipment including its own brands.
Successfully provided executive support and assistance to the Africa MD and assisted the HR Manager and Export Manager on an ad-hoc basis.
Reporting to Managing Director for Africa, responsibilities included
❖ AttendedtoclientsatbusinessmeetingsorwhenvisitingtheAMAPshowroom;assistedwithcompanytravel,car hire, accommodation, expense, and currency arrangements; Itinerary planning.
❖ Assisted with presentations for EXCO/MANCO and sales management on customer findings.
❖ ProvidedadminsupporttoSalesRepsandCategorymanagerswhennecessary;processedpurchaseordersonAS400and
sent them over to the account division.
❖ All-round office support when necessary for the CFO, CEO, Marketing, and Sales Director as well as the Operation Manager.
Key achievements
❖ Successfully provided Executive support to various Executive and sales team members as well as attended Exhibitions.
Moody's Investors Service| Team Secretary |1st August 2008 -31st July 2011
Moody's Investor Services Ltd provides credit ratings, research, financial information, and risk analysis services to capital markets. Activities included Analysing financial research on commercial and government entities as well as ranking the creditworthiness of borrowers using a standardized rating scale. The company has 40% share in the world credit rating market.
Reporting to the General Manager responsibilities included:
❖ Front desk support and initial point of contact PR Local/international conference/video calls assistance.
❖ Company travels arrangements including accommodation and visas with a cost-effective approach.
❖ Support-administrativeandsecretarial-toGMandAnalystincludingdairymanagement,arrangingtravelitineraries, business appointments, and meeting confirmations.
❖ Co-ordinatingconferencesandseminars,year-endfunctionsincompliancewithMoody'spolicyandfinancial administration including expense reports.
❖ General admin including filing in line with Moody's policies, post HR and Staff leave, and management of sick leave.
❖ Co-ordinate the South African Rating list and emailed links through to the publishers.
❖ Managed the Back-up Tapes/Server in compliance with Moody's IT policy.
❖ Liaised with suppliers as and when necessary.
❖ Arrange weekly staff breakfast. Key Achievements
❖ Provided ongoing efficient Executive Support to General Manager and assisted a team of Analysts. PREVIOUS ROLES |Jan 2002 – July 2008
❖ Conveyancing Secretary Assistant, Engelbrecht Khumalo Van Der Berg Attorney's, Fourways 2006-2008 Key achievements 77% Silver Diploma in Mortgage bonds
❖ Management Assistant, Teledex Call Mobility, Sandton, 2006
❖ PA to Administrator Assisted the CEO, Austin Byrne Associates, Bryanston, 2002-2005

• PropertyData and Caterwood Analytics – 30th April 2022
• Certificate of Completion of Equality and Diversity (iHASCO) -30th June 2021
• Introduction to SheCodes Workshop -certificate achieved 10th May 2021
• Import Export Procedures Workshop | Import & Exports Procedures, Logtrain Logistics Training, 2016
• MS Excel 2013 Intermediate Course, Executrain, 2015
• Health and Safety Representative, National Health and Safety Consultancy, 2015
• Secretarial Meeting & Minute Taking, CMB, 2013
• Interpersonal Skills and Motivation, Post & Abbott, 2012
• Powerful PA in the 21st Century, SA Telelink, 2009
• Ghost Convey, Korbitec, 2006
• Mortgage Bonds, Conveyancing Practice, Engelbrecht Khumalo Van Der Berg, 2006 (77% Silver Diploma in Mortgage Bonds)
• MS Word Level 2; MS PowerPoint Level 2; MS Excel Level 2, Birnam Business College, Kempton Park, 2004
• Executive Secretarial; Basic Public Relations; Advanced Public Relations
• Matric certificate -English, Afrikaans Biology Geography Business and Home Economics 2001