Jobs

    Team Personal Assistant - City of London, Greater London, United Kingdom - Christopher Keats Media Limited

    Christopher Keats Media Limited
    Christopher Keats Media Limited City of London, Greater London, United Kingdom

    2 weeks ago

    Default job background
    Full time
    Description

    Our client is a Global CEO Advisory firm, working with clients from the fascinating worlds of Media, Politics, Sport & Sustainability.

    Is your CV ready If so, and you are confident this is the role for you, make sure to apply asap.

    What you will be doing:

    • Support Executive(s) directly with their clients and teams where necessary providing administrative, presentation or research support.
    • Attend internal meetings as required and runs logistics around client needs.
    • Coordinates teams to make sure everyone attends and actions meetings.
    • Maintains strong relationships with clients so they always know who to call when they have a question and feel looked after.
    • Complex diary management across multiple time zones at a senior level, anticipating calendar changes and responding accordingly, including anticipating necessary pre-brief or debrief meetings.
    • Planning and management of travel arrangements and itineraries for very busy diaries, with an awareness of Senior Executives priorities.
    • Scheduling both internal and external meetings, organising project meetings and booking meeting rooms and catering where required.
    • Organises logistical arrangements around meetings and events making sure they run smoothly and promptly.
    • Additional administrative responsibilities which may include (but are not limited to) filing, managing document libraries, keeping marketing collateral up to date, maintaining records, expenses, invoices, timesheets, contact lists and databases.
    • Assists with pitch preparation and associated tasks, as well as marketing and events, understanding these can require support and onsite coordination outside of normal working hours.
    • Assists with operational aspects of the Executive(s) role such as project set up forms, letters of engagement, credentials/pitch decks, offer letters, proposals.
    This a brilliant, client facing role, being involved from pitch through to campaign stage. You will have strong administration and coordination skills and be an enthusiastic, proactive, self-motivated idea generator, never satisfied with the status quo

    Benefits include:

    Competitive salary (depends on experience)

    28 days holiday

    Flexible Working options

    Discretionary bonus

    Investment in personal development & learning

    Enhanced maternity and paternity leave (depending on length of service) and shared parental leave

    Private medical insurance

    Group Income protection

    Life assurance

    Cycle to work schemes

    Season ticket loans

    Regular social, cultural and charitable activities
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