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    Apprenticeship Quality Co-ordinator - Gloucester, Gloucestershire, United Kingdom - Gloucestershire Hospitals NHS Foundation Trust

    Gloucestershire Hospitals NHS Foundation Trust
    Gloucestershire Hospitals NHS Foundation Trust Gloucester, Gloucestershire, United Kingdom

    3 weeks ago

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    Description

    The Appraisal/Revalidation and Job Planning Co-ordinator will manage and oversee the work of the Appraisal, Revalidation and Job Planning Team reporting to the Associate Medical Director and Appraisal Lead to manage the appraisal system for all doctors in non- training posts within the Trust, and support the process of medical revalidation in line with GMC requirements, including coordinating the patient and colleague feedback.


    This role combines provision of a detailed and customer focussed administrative service with strong technical support across a variety of systems used to support Revalidation and Job Planning processes at the trust.


    It will focus on managing and developing processes for consultant job planning with the Trust, supporting the Chiefs of Service, Specialty Directors and the Consultant and SAS Doctor body to ensure that the directorates are supported to deliver this in line with Trust policy and national standards of best practice.


    The post holder is expected manage a team handling highly sensitive and complex information pertaining to a large group of senior staff within the organisation.

    They will be expected to establish and maintain relationships internally and externally in order to assist in the management of appraisal, revalidation and job planning.

    In addition, they will be expected to be able to persuade and influence senior medical staff to ensure that these processes are positively promoted and implemented within the organisation.

    Managing a team of 3 x Band 4 administrators and 1 x apprentice*, to include:

    • Agreeing and monitoring objectives
    • Supporting the team with their career progression aspirations
    • Coordinating recruitment and succession planning
    • Support the Trust to ensure that its doctors meet the requirements for Medical Revalidation.
    • Manage and maintain an accurate and up to date database of all trust non training medical staff to record their annual appraisals.
    • Update Trust policy and guidance documents on medical appraisal and revalidation in line with national policy.
    • Work closely with the HR department to ensure that appropriate procedures are followed in relation to preemployment checks, induction of new medical staff including appropriate appraisal and revalidation training and the timely transfer of whole practice information

    Gloucestershire Hospitals NHS Foundation Trust is the largest employer in the county and with over 8,000 staff, we are one of the largest NHS trusts in the UK.

    We offer a generous annual leave allowance, excellent bank rates, access to the excellent NHS Pension Scheme, discounts for local shops, restaurants and services, access to our health and well-being hub, access to our two on-site nurseries, flexible working options, discounted public transport, reward and recognition schemes, exercise and activity classes and membership to our popular hospital choir.

    Support the Trust to ensure that its doctors meet the requirements for Medical Revalidation.

    • Manage and maintain an accurate and up to date database of all trust non training medical staff to record their annual appraisals.
    • Update Trust policy and guidance documents on medical appraisal and revalidation in line with national policy.
    • Work closely with the HR department to ensure that appropriate procedures are followed in relation to preemployment checks, induction of new medical staff including appropriate appraisal and revalidation training and the timely transfer of whole practice information
    • Facilitate a quality assurance process for appraisal to ensure consistency of appraisal standards, working closely with the Appraisal Lead.
    • Organise appropriate training and updates for medical appraisers twice yearly Appraiser Support Groups.
    • Act as a point of contact between the Medical Director, Associate Medical Director, Deputy Responsible Officers, Appraisal Lead and HR for matters relating to appraisal and revalidation.
    • Advise medical staff on the content of portfolios in accordance with national and Trust guidance, excising own judgement when dealing with enquiries.
    • Follow policies established for their own role and roles within their team with the ability to create their own procedures and the ability to comment / implement and propose changes to practices.
    • The ability to be able to demonstrate own activities / training to new or less experienced employees.
    • Job Planning
    To ensure, via regular payroll/job plan reconciliations, that senior medical staff job plans are commensurate with pay.

    • To support Speciality Directors, Clinical Leads and other doctors with the job planning process
    • To support review and development of the Trust policy around job planning
    • To support the Deputy Medical Director and Associate Medical Directors to optimise delivery of clinical and nonclinical work
    • To organise and attend quarterly Job Planning Consistency Panel meetings
    • To keep abreast of additional pay for senior medical staff in relation to Educational Supervision, Academy roles, and Research & Development
    • To provide regular job planning/clinical activity reports to the People and Organisational Development committee, under the guidance of the Deputy Medical Director
    • Advanced typing and IT/Computer skills including proficiency in Word/Excel/PowerPoint/Publisher/Outlook/Access
    Flexible approach and adaptable attitude
    Strong focus on providing a high-quality and personable customer experience
    Genuine interest in developing and helping others

    Gloucestershire Hospitals NHS Foundation Trust
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