- Additional leave
- Company pension
- Free parking
- On-site parking
- Strong organisation skills with the ability to work independently
- Computer literacy
- Knowledge of Word and Excel required
- Use of email.
- Attention to detail and accuracy is essential
- Ability to fit into a small friendly team
- Effective written and communication skills
- Review and process and the vehicle checks on a weekly basis, react to any issues raised. Manage the schedule for the fleet via our software system, book in services, MOTs, remedial works etc with our nominated workshops
- Be the point of contact for the staff with company vehicles who may have vehicle questions or problems to be resolved.
- Provide the co-ordination of the project works whilst engaging with our Project Management software and with the support of H&S Manager, Director and Technical Supervisor.
- Recording the minutes in the weekly Project Review Meetings with a view to running these meetings.
- Support H&S and Technical with the booking of site visits to carry out Risk Assessments, Method Statements etc.
- Support for the preparation of Project Compliance paperwork such as CPP files, O+M Manuals etc.
- Liaise and schedule sub-contractor works
- Assist with the resolution of problems identified by the on-site team
- Assist clients with the provision of information on request
- Management of the HR calendar, programming the recurring events for staff appraisals, pay reviews, quarterly checks, site work reviews, etc.
- Management of the Sub Contractor system and the sub-contractors contained within
- Using 'The Knowledge' to ensure the Sub Contractors are up to date and the information we hold is current to facilitate their booking for upcoming works.
- To take up a position within the existing administration team supporting the day to day running of the business; responds to enquiries via phone and email, engagement with our CRM system
- Organisation of records and documents
- Keeps systems up to date on a daily basis to ensure efficient communication across the team
- Effective online diary management
- Emails/calls responded to promptly
- Proactive involvement in P&P Lifts
- Assists in communication and co-ordination between departments and external parties
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Administrator Coordinator - Torquay, United Kingdom - Westcountry HR Ltd
Description
Administration Co-Ordinator - Torquay
Working Hours: Monday to Friday – 6-hour day to include a 30-minute lunch break. The office is open from 07.30 to 17.00 Monday to Friday, some flexibility will be required to cover staff holidays, sickness etc.
Holiday: 30 days a year to include bank holidays. The business closes at Christmas, holiday allocation must be used to cover this. Holiday buy back scheme
Salary: £21,060 (£28,080 full time/£13.50 per hour) + Annual company performance bonus
Benefits:
Our Client is looking for an experienced Administrative Co-Ordinator to assist in improving business systems and procedures to ensure the smooth daily running of business operations.
Key attributes required:
The role will be based in their office's in Torquay and involves working alongside the administrative team and reports to the Directors.
DUTIES
Fleet Management
Project Works
HR
Sub Contractors
Administration
'THE KNOWLEDGE'
