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    Admin - Part Time (Contract) - London, United Kingdom - DBR Limited

    DBR Limited
    DBR Limited London, United Kingdom

    3 weeks ago

    Default job background
    Part time
    Description
    Job purpose To support the Project Managers within DBR London Ltd. Based at DBR's central London office at
    Monitoring and logging incoming and outgoing information/correspondence. Picking up and actioning issues.
    Updating Project Specific Trackers.

    Update and maintain document management system, logging projects, updating their status and milestones against service deliverables from enquiry through to completion.

    Take responsibility for the project library, storage areas and inventory of items.
    Liaise with clients, project teams for administration requirements.
    General office support functions (e.g. general enquiries including phone enquiries, mailing, emailing, photocopying, collating, formatting documents, filing, archiving and typing, population of databases, ordering stationary).
    Recording Project and Sub-Contractor Pre-Start Meetings.
    Collection of sustainability information for submission on a monthly basis
    New Contract Site Set Up electronically within SharePoint System and Health & Safety onsite documentation. Liaising with Project Manager supporting with Administration.
    Raise Purchase orders supporting Project Managers with administration.
    Drafting Instruction to Sub-Contractors.
    Raising Project specific RFI's
    Aiding with the collection and filing of O&M information.
    Project start up and shut down support Project Manager with administration. Previous knowledge of how construction/refurbishment/conservation projects are delivered is essential.

    Knowledge of working within and supporting a fast-moving team to ensure that the team objectives are delivered to time, budget and agreed quality standards.

    Demonstrable experience of building and maintaining effective relationships at a variety of levels, including responding to needs diplomatically and managing expectations.

    Strong IT skills and experience with a wide range of office and project management IT (Microsoft suite including SharePoint, Aconex etc.)
    Flexibility willingness to take on varied duties and tasks and on occasion work outside of standard office hours.
    Knowledge in heritage is desirable.
    To be a team player and able to work alone whilst keeping focused on priority issues.

    Our Story involves high-quality workmanship, expertise and a dedicated and sensitive approach to the care of buildings are the foundation of our thriving business.

    Well known for our exemplary in-house craft trades, we are one of the leading conservation specialists in London and the South East of England, working on some of the UK's most notable landmarks, including Grade listed buildings, scheduled monuments and World Heritage Sites, as well as parochial churches, country estates and modest memorials.

    Every project we undertake is treated with passion and enthusiasm that is unrivalled in our industry, leaving a lasting impression on our clients and the buildings we care for.

    We are passionate about investing in our staff and therefore provide various training support for progression of careers.
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