- Reporting into the Roster & Systems Project Manager, act as a system administrator for the HealthRoster system , to ensure that the system and associated modules meet the business needs of the organisation
- Develop, implement and maintain a system maintenance/housekeeping plan to ensure the system and associated modules meet recommendations from provider, auditors and best practice
- Design, implement and review access roles in line with role based methodology.
- Ensure that rules and settings are reviewed and set as per recommendations from provider or best practice
- Ensure that a series of local procedures (Standard Operating Procedures) have been developed, reviewed and maintained for system administration of the HealthRoster system and associated modules which support the Trusts eRoster Policy and Procedure.
- Develop, review and maintain a work plan with the eRoster team to ensure that daily/weekly/monthly tasks are completed to support the organisation. For example, payroll extracts, UNIFY2.
- Work in partnership with Electronic Staff Record (ESR)/Finance/Medical Staffing teams to ensure that HealthRoster and other systems are aligned as much as possible. For example sickness codes, cost centres, staffing budget, e-Rota information.
- To facilitate meetings with system provider or other organisations who wish to share knowledge.
- To attend Trust meetings relevant to role, system and associated modules in the absence or at the request of the Workforce Systems Manager.
- To attend system user groups (when the agenda is relevant)
- Develop, implement and maintain a system maintenance/housekeeping plan to ensure the system and associated modules meet recommendations from provider, auditors and best practice
- Design, implement and review access roles in line with role based methodology.
- Ensure that rules and settings are reviewed and set as per recommendations from provider or best practice
- To liaise with the Trusts IT department and the system provider to resolve technical issues.
- To log calls on behalf of the organisation with the system providers support desk.
- Responsible for reviewing release for system upgrades, to consider any risks to organisation for upgrading and escalate risks via appropriate channels.
- To develop and test the system to meet the needs of the organisation to maximise the use of the system and associated modules functionality.
- To support the Workforce Systems Manager Projects to implement the system throughout the organisation
- To be a nominated point of contact with the provider for facilitating upgrades.
- To complete User Acceptance Testing processes for future products and upgrades.
- Responsible for set up management and maintenance of the bank/agency system interface, including mapping codes.
- Complete any other reasonable duties specifically identified by the Workforce Systems Manager Projects.
- Develop, implement and review lesson plans, training schedule and documentation for system and associated modules
- Deliver training to end users at all levels throughout the organisation.
- Tailor training delivery to the needs of the individual, their skills and abilities.
- Support end users to take ownership of the system.
- Ensure all training and communication documents are up to date and available in various media formats.
- Develop and maintain the intranet/internet pages owned by the eRoster Team using specialist software and HTML code
- To develop a range of eRoster reports for senior managers and human resources colleagues: Manipulating and interrogating eRoster to extract informationUse IT packages and specialist reporting software to effectively produce the information in the required and user friendly format.Anticipate the information needs of managers requesting ad-hoc data and adapt the presentation of the data into a meaningful format in to inform management decisions
- Ensure the attendance/absence extract is uploaded to the external payroll provider.
- Facilitate template creation, redesign/amendments for Medics Rosters, liaising with finance and end users.
- Liaise with payroll systems team to ensure pay scales/enhancements are reviewed an updated in system when provided.
- Provide evidence as required for external/internal auditors, Care Quality Commission etc.
- Complete routine monitoring reports against Standard Operating Procedures, take remedial action where required and escalate repeat offenders/noncompliance through appropriate channels. Person Specification
- Knowledge of HealthRoster Optima Product Suite
- Data analysis
- Educated to A Level or equivalent experience
- Advanced MS Excel
- Certified Professional Accreditation (System Administration)
- eRoster System experience
- 1 Years System Administration experience
- Training delivery experience
- Experience of delivering internal customer support, professionally dealing with a range of situations
- NHS experience
- Experience of system implementation
- Use of Electronic Staff Records (ESR)
- Ability to communicate verbally in a clear and concise manner, including the ability to liaise with other professionals
- Ability to prepare and present subjects to large and small audiences
-
eRoster Co-ordinator
4 days ago
East Suffolk and North Essex NHS Foundation Trust Colchester, Essex, United KingdomWe are looking to recruit a eRoster Co-ordinator to join our friendly Team in the ESR, Roster and Payroll Department. · You will act as a system administrator for the HealthRoster system and associated modules · Provide specialist advice to end users throughout the Trust either ...
-
Care Co-ordinator
2 hours ago
Primary Care Careers Colchester, United Kingdom**About the Role**: · Tiptree Medical Centre is currently looking to recruit a care co-ordinator to join our growing team. · The role is pivotal in ensuring all patients receive the best possible care and service. The care co-ordinator's role will support the primary care profess ...
-
Operational Co-ordinator
2 hours ago
East Suffolk and North Essex NHS Foundation Trust Colchester, United Kingdom**Do you thrive on a challenge? Are you methodical with the drive to succeed?** · An opportunity has arisen to join the Older Peoples Service & Transfer of Care Hub team at Colchester Hospital as an Operational Co-ordinator. You will be responsible for the day to day management o ...
-
Care Co-ordinator
1 day ago
Primary Care Careers Colchester, United Kingdom**About the Role**: · We have an exciting new opportunity for an enthusiastic team member to become a Care Co-ordinator at Tiptree Medical Practice. Full and part time hours will be considered. · The Care Coordinator's role will support the primary care professionals in co-ordina ...
-
Mdt Co-ordinator
2 days ago
East Suffolk and North Essex NHS Foundation Trust Colchester, United KingdomMDT Co-ordinator Job Information · A developmental role would be considered for the right applicant. · This role allows for home working in line with service needs. · Do you have excellent administration skills, a good eye for detail and the tenacity to 'go that extra mile' and b ...
-
Care Co-ordinator
2 days ago
Primary Care Careers Colchester, United Kingdom**About the Role**: · Mersea Island Medical Practice is currently looking to recruit a Care Co-Ordinator to join our growing team. We are looking for someone to work hrs per week. · The role is pivotal in ensuring all patients receive the best possible care and service. The Care ...
-
Care Co-ordinator
2 days ago
Primary Care Careers Colchester, United Kingdom**About the Role**: · Tiptree Medical Centre is currently looking to recruit a Care Coordinator to join our growing team. · The role is pivotal in ensuring all patients receive the best possible care and service. The Care Co-Ordinator's role will support the primary care professi ...
-
Mdt Co-ordinator
4 days ago
East Suffolk and North Essex NHS Foundation Trust Colchester, United KingdomMDT Co-ordinator Job Information · A developmental role at a Band 3 would be considered for the right applicant. · This role allows for home working in line with service needs. · Do you have excellent administration skills, a good eye for detail and the tenacity to 'go that extra ...
-
Project Co-ordinator
1 week ago
SOCOTEC UK Limited Colchester, United Kingdom**This role is based out of our Colchester office. Role closes on Friday 17th May with interviews to be scheduled w/c 20th May.** · To support our ambitious growth plans, we have a great opportunity to join our Building and Real Estate Division. SOCOTEC is the market-leading inde ...
-
Account Co-ordinator
2 hours ago
Simplify Group Colchester, United KingdomAre you customer service focused? Do your team mates love working with you? Can you multi-task and prioritise to make sure things get things done? · **_We have the job for you_** · At Moving Made Easy, part of Simplify, we are looking for a new Account Co-ordinator join our frien ...
-
Care Co-ordinator
2 hours ago
Harmonize Care Ltd Colchester, United Kingdom**Colchester **, **CO4 5YQ*** · **Full-time** **Permanent** · **£**13.5 - £14.75 per hour** · **4 hours ago** · **About the Role** · **If you looking for a change or perhaps you have always wanted to make a difference in people's lives. We are extremely proud of the work we do an ...
-
Mdt Co-ordinator
1 day ago
East Suffolk and North Essex NHS Foundation Trust Colchester, United KingdomMDT Co-ordinator Job Information · A developmental role would be considered for the right applicant. · This role allows for home working in line with service needs. · Do you have excellent administration skills, a good eye for detail and the tenacity to 'go that extra mile' and b ...
-
Installations Co-ordinator
5 days ago
Softview Conservatories, Windows & Doors Colchester, United KingdomSoftview are a family run business of whom have been trading over 30 years. We are looking for a dedicated member to join our team. · This role would be working alongside the installations manager, ensuring the day to day running of the installations and aftercare runs smoothly. ...
-
Mdt Co-ordinator
2 hours ago
East Suffolk and North Essex NHS Foundation Trust Colchester, United KingdomA developmental role at a Band 3 would be considered for the right applicant. · This role allows for home working in line with service needs. · Do you have excellent administration skills, a good eye for detail and the tenacity to 'go that extra mile' and be the hidden voice of p ...
-
Care Co-ordinator
5 days ago
Ann Mason Care Colchester, United KingdomAnn Mason Care are a family run Domiciliary and Live in Care business in Suffolk we are currently looking for a Care Coordinator to join our team. Based at our office in Holton Park, Holton St Mary, CO7 6NN · **Essential Requirements** · A logical and analytical approach · Good O ...
-
Activity Co-ordinator
1 week ago
Hilton House Colchester, United Kingdom**Responsibilities**: · - Assess each resident's physical and mental abilities. · - Conduct activities to promote the physical, emotional, and social health of residents. · - Have knowledge of the principles and methodology of recreation, leisure, and sport. · - Create a schedule ...
-
Care Co-ordinator
2 hours ago
Primary Care Careers Colchester, United Kingdom**The main duties of the role include**: supporting practices, where required, with day-to-day tasks, answering phone calls and responding to various admin and digital tasks. supporting the PCN to achieve admin-related contractual indicators as set out in the DES and IIF contract ...
-
Site Co-ordinator
1 week ago
Essex Partnership University NHS Foundation Trust Colchester, United KingdomThe role is supernumerary, with the opportunity to be based on a ward/unit dependent on clinical and operational need. We are looking for autonomous, driven, solution-focused and confident practitioner(s). · You will have formal and delegated authority to take managerial decision ...
-
Iag Co-ordinator
1 week ago
Colchester Institute Colchester, United Kingdom**Salary**: £23,473 - £24,050 per annum · Location: Colchester · Reference code: CINO172822 · Closing Date: 22/04/2024 ...
-
Operational Co-ordinator
2 hours ago
East Suffolk and North Essex NHS Foundation Trust Colchester, United KingdomThe Operational Coordinator will take full responsibility for the day to day line management of administrative teams within their Clinical Delivery Group. The Operational Coordinator will be responsible for providing Leadership to the administrative teams and ensuring that a high ...
eRoster Co-ordinator - Colchester, United Kingdom - East Suffolk and North Essex NHS Foundation Trust
Description
Job summary
We are looking to recruit a eRoster Co-ordinator to join our friendly Team in the ESR, Roster and Payroll Department.
You will act as a system administrator for the HealthRoster system and associated modules
Provide specialist advice to end users throughout the Trust either as first point of contact or when escalated from the Workforce Support Administrators.
Knowledge of ESR, HealthRoster and Selenity systems and a general understanding of payroll would be desirable, but not essential, as training will be given however a good level of IT skill is essential as the team support a range of staff systems.
Main duties of the job
About us
We are ESNEFT and we provide hospital and community health services to almost one million people across east Suffolk and north Essex. Our dedicated staff deliver care from acute hospitals in Colchester and Ipswich, community hospitals, surgeries, community clinics and in patients' own homes.
We are one of the largest NHS organisations in England, employing more than 12,000 staff.
We pride ourselves on supporting our staff. We offer a wide range of training and development opportunities, as well as flexible working options.
Along with supporting you to achieve your career goals we offer a generous pension scheme, unsocial hours payments (where applicable), 27 days annual leave on commencement (pro rata) and access to a range of NHS discounts. Our Staff Health and Wellbeing programme offer a variety of services.
Our philosophy is that Time Matters to everyone. Across the Trust, we concentrate on improving the things we do and removing those which cause time delays for our staff and patients.
We are investing in our commitment to Time Matters with a partnership with leading electronic patient record (EPR) supplier Epic. This digital transformation will bring what's widely regarded as the world's best EPR system to ESNEFT, transforming life in hospital for staff and patients.
If you are passionate about patient care and want to develop your skills and knowledge, then we want to hear from you.
Find out about living and working here -
Job descriptionJob responsibilities
Leadership
Service Delivery and Improvement
Financial and Performance Management
Risk Management and Governance
Knowledge
Essential
Qualifications
Essential
Desirable
Experience
Essential
Desirable
Personal Skills
Essential