Executive Assistant and Project Co-ordinator to Jamie Hale - United Kingdom - Arts Council

Description

We are currently looking for a new Executive Assistant and Project Coordinator to support Jamie Hale across their work at CRIPtic Arts, and their freelance work.

Job Description

This role involves working very closely with Jamie, including handling very personal and confidential information. You will be the person planning, prioritising, and organising, protecting Jamie's time and making sure they're able to focus on the things that actually matter, not the things that feel like they matter.

At CRIPtic Arts you'll be part of a flourishing staff team, in an exciting organisation. You will work directly with Jamie, co-ordinating the artistic, research, and campaigning projects they lead on, ensuring deadlines are met, and projects are well-managed, well-budgeted, and returns and reporting are done correctly. You need an excellent ability to track information and progress on multiple simultaneous projects. You'll be the link between Jamie and the wider CRIPtic team.

Working with Jamie as a freelancer, you will manage their freelance pipeline, time, pitches, commissions, projects, and deadlines across their health and social care research, media work, and creative theatre, television, poetry, and other literary work. This will include documenting, formatting, typing up and correcting dictation, and collating work. It will also include being aware of potential upcoming projects and ensuring Jamie is well-positioned for them.

Across both roles, you'll manage Jamie's inbox - reading emails and drafting responses, checking and updating their calendar, maintaining their file organisation system, and updating Asana, the project management tool. You will create and maintain agendas, minutes and meeting notes and schedule meetings. You'll carry out and write up research, type up bullet points and dictation, edit and format documents, and presentations, and book travel.

You will ideally be a driver, and also support Jamie with medical and care tasks where their usual care set-up is not working and to facilitate their ability to work independently or for CRIPtic. This includes emptying stoma bags and giving medication. Training will be provided.

Job Requirements

• Managing calendars and meetings
• Taking detailed notes and dictation, and transcribing documents (typing min 70wpm to facilitate taking real-time rough captions during meetings)
• Google Suite, or Microsoft Office, proficiency with documents and spreadsheets
• Designing and laying out documents
• Producing content in a range of voices, including formal, professional, and casual

Skills

• Proven ability to use own initiative to tackle problems and find solutions
• Ability to quickly and effectively understand, integrate, and communicate change and share information
• Social and interpersonal skills
• Content creation in a range of contexts, including journalism, online platforms, formal reports, research, funding bids
• Producing social media content, utilising scheduling tools
• Using visual design tools such as Canva and video-editing tools and software

Skills

• BSL at Level 2 or above
• Driving License

Job Responsibilities

• Administrative support as required
• Editing and captioning videos and images to create accessible content
• Attending meetings both administratively and representing Jamie and/or CRIPtic Arts
• Time and project management, prioritisation, goal tracking, ensuring deadlines are not missed over all projects deadlines, and managing invoicing
• Event organisation and management support
• Social media & website management of Jamie's personal and professional accounts
• Managing finance
• In-person work with Jamie, typically one day per week but flexible based on operational need
• Supporting with medical and personal care requirements professionally and discreetly

Job Overview

• Job Title: Executive Assistant and Project Co-ordinator to Jamie Hale
• Hours: Full time
• Artform: Performing arts
• Role: Admin, Secretarial & PA
• Contract: Contract
• Location: Remote

How to Apply

To apply, please send a CV (max 2 sides of A4) and cover letter (max 1-2 sides of A4) which explores how your experience and skills match with the requirements in the job description to . This may also be submitted as two videos of up to 5 minutes each in English or BSL.

CRIPtic Arts exists to ignite disabled excellence across the arts. We provide active disabled leadership which advances world-class arts work with disabled creatives. From high-quality community activities to showcasing breakthrough performers; we're blazing a revolution in accessibility. We are a creatively courageous, accessibility-driven organisation, forging diverse disabled excellence, with community, ethics, and solidarity at the heart of our work.