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    Executive Assistant to CEO and Senior Management - London, United Kingdom - Parameta Solutions

    Parameta Solutions
    Parameta Solutions London, United Kingdom

    2 weeks ago

    Default job background
    Full time
    Description

    Our purpose is to provide clients with access to global financial and commodities markets, improving price discovery, liquidity, and distribution of data, through responsible and innovative solutions.

    Through our people and technology, we connect clients to superior liquidity and data solutions.

    The Group is home to a stable of premium brands.

    Collectively, TP ICAP is the largest interdealer broker in the world by revenue, the number one Energy & Commodities broker in the world, the world's leading provider of OTC data, and an award winning all-to-all trading platform.


    We work as one to achieve our vision of being the world's most trusted, innovative, liquidity and data solutions specialist.

    Parameta Solutions is the Data & Analytics division of TP ICAP Group.

    The business provides clients with unbiased OTC content and proprietary data, in-depth insights across price discovery, risk management, benchmark and indices, and pre and post-trade analytics.

    Its post-trade solutions offering helps market participants control their counterparty and regulatory risks through a growing range of tools that manage balance-sheet exposure, as well as compression and optimisation services.

    The Data & Analytics division includes the following brands:
    Tullett Prebon Information, PVM Data Services, ICAP Information and Burton-Taylor Consulting.


    Your primary responsibility will be to manage extensive diary coordination, handle complex travel arrangements, and serve as the initial point of contact for the business.

    Please note this is a 5 day, in-office opportunity and permanent hybrid working is unable to be considered at this time.


    Excel in a fast-paced environment, remaining calm and composed while managing competing priorities, tight deadlines, and unexpected changes, ensuring seamless operations for the executive team.

    Expertly organise complex travel arrangements, including accommodation, transportation, and meeting schedules, ensuring smooth and efficient travel experiences for the CEO.

    Efficiently prepare, reconcile, and submit travel and corporate expenses, meticulously maintaining accurate records and adhering to company policies and procedures.

    Foster positive relationships with internal and external stakeholders at senior levels, serving as a professional and personable point of contact for inquiries and requests.

    Provide comprehensive administrative support, including meet and greet responsibilities, liaising with customers, visitors, and personal guests, and handling inquiries directed to the CEO.

    Assist in the organisation and coordination of meetings and events, including collating documents, coordinating logistics, and providing technology support for presentations and video/teleconferencing.

    Facilitate the onboarding process for new starters, coordinating desk setups, training programs, and logistics, ensuring a smooth transition for employees joining the organisation.

    Provide ad-hoc cover for chairing town hall meetings and minute-taking responsibilities, ensuring accurate recording and distribution of meeting minutes to relevant stakeholders.

    Offer ad-hoc holiday and sickness cover for internal Executive Assistants, demonstrating flexibility and adaptability to support the needs of the wider administrative team.

    Current experience in an Senior Administrative Assistant or Executive Assistant position within Financial Services is required.
    Ability to commit to 5 days a week, in office.
    Flexible and agile approach to work including the ability to adapt to a range of tasks.
    Proven and demonstrated skills using Microsoft programmes (e.g. Office, Word, PowerPoint as a minimum).
    Understanding of the business, its structure, current developments and projects.

    That's why we're building a culture where everyone plays a part in making people feel welcome, ready and willing to contribute.

    TP ICAP Accord - our Employee Network - is a central to this.

    As well as representing specific groups, TP ICAP Accord helps increase awareness, collaboration, shares best practice, and holds our firm to account for driving continuous cultural improvement.

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